Staffing Manager

Penn Information Systems & Computing

. Manage recruitment, hiring, and staffing processes for the OBGYN Research Business Office .

Posted 11/3/2026full-timePhiladelphia • Pennsylvania • United StatesLead💰 $77,330 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing recruitment, hiring, and staffing processes within an academic research environment, with a strong focus on Workday HR systems and compliance with university policies. Proficient in developing HR standard operating procedures and delivering training to enhance organizational effectiveness.

Highest-signal resume keywords

Workday HR KnowledgeRecruitment And Hiring ManagementVisa Application And Renewal ProcessesHR Standard Operating Procedures DevelopmentAcademic Appointments Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

RecruitmentHiringStaffingOnboardingPerformance ManagementWorkforce ReportingHR Tracking ToolsISP ProcessesPSP ProcessesVisa Management

Soft Skills

Advisory SkillsInterpretation Of PoliciesTraining DevelopmentCommunication

Tools & Technologies

Workday

Industry Keywords

Postdoctoral ResearchersResearch AssociatesVisiting StudentsUniversity PoliciesHR Processes

About the role

Key responsibilities & impact

Manage recruitment, hiring, and staffing processes for the OBGYN Research Business Office
Advise hiring managers on position development and PIQs
Create and manage job requisitions and review and approve hiring actions in Workday
Serve as the primary staffing resource for hiring managers, supervisors, and faculty
Interpret University and PSOM policies and provide guidance on complex staffing matters
Manage appointment and reappointment processes for postdoctoral researchers, research associates, visiting students/scholars, and other research personnel
Manage ISP and PSP processes and ensure documentation and approvals are completed
Manage visa application and renewal processes for international research faculty, staff, and trainees
Develop and maintain HR standard operating procedures
Develop and deliver Workday and HR-related training, workshops, and refresher sessions
Manage onboarding and ensure employment and onboarding activities are completed
Coordinate access to Penn identification, email, building and laboratory access, and required systems
Maintain HR tracking tools for staffing actions
Prepare and review recurring and ad hoc workforce reports

Requirements

What you’ll need

Bachelor of Science and 3 to 5 years of experience or equivalent combination of education and experience is required
HR experience preferred
Background checks may be required after a conditional job offer
Experience with recruitment, hiring, staffing, onboarding, reclassifications, leaves of absence, workers’ compensation, performance management, terminations, and related HR processes
Experience managing academic appointments and reappointments for postdoctoral researchers, research associates, visiting students/scholars, and other research personnel
Experience with ISP and PSP processes
Experience managing visa application and renewal processes
Workday HR and staffing process knowledge
Ability to interpret University and PSOM policies
Ability to develop HR standard operating procedures and deliver Workday and HR-related training
Ability to prepare workforce reports and maintain HR tracking tools

Benefits

Comp & perks

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts for eligible health care and dependent care expenses
Tuition assistance for employees, spouses, and dependent children at Penn
Tuition assistance for dependent children at other institutions
Basic, Matching, and Supplemental retirement plans
Pre-tax or Roth retirement savings options
Investment options through TIAA and Vanguard
Substantial time away from work
Long-term care insurance
Wellness and work-life programs and resources
Professional and personal development resources
Access to University libraries, athletic facilities, arboretum, art galleries, cultural and recreational activities
Free and discounted admission and memberships at Penn arts and cultural centers and museums
Discounts on transportation, mortgages, vehicles, cellular phone service plans, movie tickets, and theme parks
Flexible work options, including non-traditional work hours, locations, and/or job structures
Forgivable home ownership loan for eligible employees in West Philadelphia
Adoption assistance of qualified expenses for up to two adoptions in the household