FREE ACCESS
5,000–10,000 jobs/day
See all jobs on Scoutfield
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in providing high-quality administrative support to senior stakeholders, with a strong focus on diary management, meeting coordination, and KYC/AML compliance. Proficient in managing confidential information and executing tasks in a fast-paced, regulated environment.
Highest-signal resume keywords
Diary ManagementKYC ComplianceAdvanced Microsoft Office SkillsOrganisational SkillsConfidentiality
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Diary ManagementKYC ComplianceAML ComplianceDocument ManagementMeeting CoordinationTravel ArrangementExpense ProcessingReport PreparationPresentation PreparationInbox Management
Soft Skills
Excellent Communication SkillsStrong Organisational SkillsHigh Levels of DiscretionPrioritisation SkillsInterpersonal Skills
Tools & Technologies
Microsoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft ExcelVideo Conferencing Tools
Industry Keywords
Financial ServicesInvestment ManagementPrivate EquityProfessional ServicesRegulated Environment
About the role
Key responsibilities & impact- Provide high-quality, proactive and confidential administrative support to the Group General Counsel, Group Finance Director and Group Head of Tax
- Manage diaries and coordinate internal and external meetings across stakeholders, locations and time zones
- Manage meeting logistics, including scheduling, venues, room bookings, video conferencing, attendee communications and meeting materials
- Prepare agendas, collate meeting materials, and monitor actions and follow-up activities
- Arrange domestic and international travel, accommodation and detailed itineraries
- Process expenses and support approval workflows
- Assist with correspondence and inbox management
- Support preparation of board packs, presentations, reports and correspondence
- Manage documents, filing systems and document repositories
- Manage execution and signing of contracts and related documentation
- Provide approximately one day per week of company secretarial support on KYC and AML compliance activities
- Prepare and issue KYC and due diligence documents for banks, funds and investment managers
- Maintain KYC records, ownership charts and supporting corporate documents
- Act as a professional first point of contact for internal and external stakeholders
- Coordinate team meetings, off-site events and leadership workshops
- Support corporate events involving Legal, Finance, Treasury and Tax teams
- Provide holiday and sickness cover across the wider support team when required
Requirements
What you’ll need- Demonstrable experience in a Personal Assistant or Administrative Assistant role
- Experience supporting multiple senior stakeholders simultaneously
- Excellent diary management and prioritisation skills
- Strong organisational and planning capability
- High levels of discretion and confidentiality
- Advanced Microsoft Office skills, particularly Outlook, Word, PowerPoint and Excel
- Excellent written and verbal communication skills
- Experience supporting Legal, Finance or Tax leaders
- Exposure to KYC, AML or client onboarding processes
- Financial services, investment management, private equity or professional services experience
- Experience working within a fast-paced, regulated environment
Benefits
Comp & perks- Discretionary bonus
- Generous holiday allowance with the option to buy more
- Hybrid and flexible working
- Enhanced family leave
- Pension and financial protection
- Wellbeing support
- Travel schemes
- Generous discounts across Pentland Brands and selected retail partners