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Executive Administrative Assistant
People Science. Provide direct day-to-day support to the CEO and leadership team .
Posted 9/17/2026full-timeSpring Lake • New Jersey • United StatesMid-LevelSenior💰 $65,000 - $75,000 per yearWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates extensive experience in executive support, including calendar management, communication, and document coordination. Proficient in maintaining organization and confidentiality while managing priorities and supporting senior leadership.
Highest-signal resume keywords
Executive Support ExperienceCalendar ManagementDocument CoordinationConfidential Information HandlingMicrosoft Office Proficiency
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Executive Assistant ExperienceProofreading SkillsContract ManagementProposal AssistanceRFP Coordination
Soft Skills
Organizational SkillsAttention to DetailProactive AttitudeResourcefulnessJudgment and Discretion
Tools & Technologies
Google WorkspaceElectronic Signature PlatformsBusiness Technology
Industry Keywords
Client Business ReviewsMeeting CoordinationTravel CoordinationAction Item Tracking
About the role
Key responsibilities & impact- Provide direct day-to-day support to the CEO and leadership team
- Manage executive calendars, meetings, client lunches, and scheduling
- Coordinate travel and companywide meetings as needed
- Handle outreach and follow-up on behalf of the CEO
- Prepare, proofread, and coordinate contracts and business documents
- Work with the external accounting firm, vendors, and other business partners
- Track priorities, action items, contracts, and follow-ups
- Assist with proposals, RFPs, client business reviews, research, and special projects
- Help keep executive and company information organized and moving forward
- Report directly to the CEO & Founder and work closely with the People Science leadership team
Requirements
What you’ll need- Minimum of 5 years previous Executive Assistant or senior-level administrative experience
- Experience supporting a CEO, founder, or senior executive preferred
- Excellent organizational, calendar-management, and communication skills
- Strong attention to detail and proofreading skills
- Proactive, resourceful, and comfortable working independently
- Strong judgment and discretion when handling confidential information
- Quick learner who can stay calm and organized when priorities shift
- Comfortable with Microsoft Office, Google Workspace, electronic signature platforms, and everyday business technology