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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative capabilities with expertise in Microsoft Office applications, project management, and effective communication. Proven ability to manage multiple tasks, coordinate meetings, and support operational projects in a team-oriented environment.
Highest-signal resume keywords
Microsoft Office ProficiencyProject ManagementAriba ExperienceExcellent Communication SkillsAttention to Detail
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Microsoft WordMicrosoft ExcelMicrosoft PowerPointAdvanced Computer SkillsComplex Administrative DutiesSpreadsheet CreationDocument ProofreadingInvoice ProcessingExpense ReportingCalendar Management
Soft Skills
Team-OrientedSelf-StarterOrganizational SkillsSensitivity to Confidential Information
Tools & Technologies
AribaTravel & ExpenseMicrosoft TeamsBoxYammer
Certifications & Qualifications
HS Diploma
Industry Keywords
Administrative SupportOperational ProjectsContinuous ImprovementMeeting CoordinationTravel Arrangements
About the role
Key responsibilities & impact- Report directly to the US Hospital Portfolio Lead
- Drive and manage key operational projects and continuous improvement activities
- Provide administrative support to Portfolio, PCO and MarCom Leads and team members
- Review schedules, events and assignments with assigned leadership team members
- Plan and support meetings, events, team buildings, trainings and external stakeholder meetings
- Ensure required meeting materials and technology are available and operational
- Process and track invoices and purchase orders
- Coordinate travel arrangements, prepare itineraries and submit expense reports
- Perform credit card reconciliation
- Maintain calendars, anticipate conflicts and resolve scheduling issues
- Schedule and coordinate meetings across time zones and distribute/store meeting information
- Manage projects and ad-hoc assignments
- Create spreadsheets, tables, charts, templates and presentation materials
- Edit, type, file and proofread documents; maintain spreadsheets, tables and charts; run monthly reports
- Copy, format and distribute materials
- Purchase and track office supplies and equipment through Pfizer systems and ARIBA
- Maintain purchase records, including contractor and consultant records, purchase orders and receipts
- Support office supplies, equipment and cell phone administration
- Provide administrative support for employee onboarding and technical issue follow-up
- Coordinate space requirements, cross-site access and support across global sites
Requirements
What you’ll need- HS Diploma required and 4 years of related administrative business experience
- Strong knowledge of Ariba, Travel & Expense, Teams, Box, and Yammer
- Experience and proficiency in Microsoft Word, Excel and PowerPoint
- Positive, team-oriented self-starter able to execute responsibilities with limited day-to-day supervision
- Strong track record for meeting personal and team goals
- Ability to perform complex administrative duties and track multiple tasks
- Attention to detail
- Excellent oral and written communication and organizational skills
- Sensitivity when handling confidential information
- Advanced computer skills, including advanced knowledge of Microsoft Office applications (Word, PowerPoint, Outlook, Teams)
- Ability to navigate internal organization/processes
- Travel required approximately 15% of the time based on business need
- Must be authorized to be employed in the U.S. by any employer
- Permanent work authorization in the United States required; U.S. work visa sponsorship is unavailable
Benefits
Comp & perks- Eligibility for overtime, weekend, holiday and other pay premiums depending on work schedule and company policies
- 401(k) plan with Pfizer Matching Contributions
- Additional Pfizer Retirement Savings Contribution
- Paid vacation, holiday and personal days
- Paid caregiver/parental and medical leave
- Medical, prescription drug, dental and vision coverage
- Relocation assistance may be available based on business needs and/or eligibility