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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative capabilities with expertise in managing operational projects, coordinating meetings, and providing comprehensive support across teams. Proficient in Microsoft Office applications and tools like Ariba, with a focus on attention to detail and effective communication.
Highest-signal resume keywords
Microsoft Office ProficiencyAriba KnowledgeProject ManagementOrganizational SkillsCommunication Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Microsoft WordMicrosoft ExcelMicrosoft PowerPointProject ManagementInvoice ProcessingExpense ReportingCalendar ManagementDocument ProofreadingData EntryTravel Coordination
Soft Skills
Attention to DetailTeam-OrientedSelf-StarterConfidentiality SensitivityGoal-Oriented
Tools & Technologies
AribaTravel & ExpenseMicrosoft TeamsBoxYammer
Industry Keywords
Administrative SupportOperational ProjectsCross-Site CoordinationMeeting ManagementOnboarding Support
About the role
Key responsibilities & impact- Report directly to the US Hospital Portfolio Lead
- Drive and manage key operational projects and continuous improvement activities
- Provide administrative support to Portfolio, PCO and MarCom Leads and team members
- Review schedules, events and assignments with assigned leadership team members
- Manage, plan and support meetings, events, team buildings, trainings and external stakeholder meetings
- Ensure required materials and technology are available and operational
- Process and track invoices and purchase orders
- Coordinate travel arrangements, prepare itineraries and submit expense reports
- Perform credit card reconciliation
- Maintain calendars, anticipate conflicts and resolve scheduling issues
- Schedule and coordinate meetings across time zones and distribute and store meeting information
- Manage projects and ad-hoc assignments
- Create spreadsheets, tables, charts, templates and presentation materials
- Edit, type, file and proofread documents; maintain spreadsheets, tables and charts; run monthly reports
- Copy, format and distribute materials
- Purchase and track office supplies and equipment through Pfizer systems, including ARIBA
- Maintain purchase records for contractors and consultants, including purchase orders and receipts
- Support onboarding of new employees and follow up on technical issues
- Provide administrative support as requested
- Work across time zones and global sites
- Coordinate space requirements with facilities
- Coordinate cross-site access
Requirements
What you’ll need- HS Diploma required and 4 years of related administrative business experience
- Strong knowledge of Ariba, Travel & Expense, Teams, Box, and Yammer
- Experience and proficiency in Microsoft Word, Excel and PowerPoint
- Positive, team-oriented, self-starter who comfortably executes responsibilities with limited day to day supervision
- Strong track record for meeting personal and team goals
- Ability to perform complex administrative duties and track multiple tasks
- Attention to detail
- Excellent oral and written communication and organizational skills
- Sensitivity for handling confidential information
- Advanced computer skills, including advanced knowledge of Microsoft Office applications (Word, PowerPoint, Outlook, Teams)
- Ability to navigate internal organization/processes
- Travel required approximately 15% of the time, based on business need
- Candidates must be authorized to be employed in the U.S. by any employer
- Permanent work authorization in the United States required
- U.S. work visa sponsorship is not available now or in the future
Benefits
Comp & perks- Eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and Company policies
- 401(k) plan with Pfizer Matching Contributions
- Additional Pfizer Retirement Savings Contribution
- Paid vacation, holiday and personal days
- Paid caregiver/parental and medical leave
- Medical, prescription drug, dental and vision coverage
- Relocation assistance may be available based on business needs and/or eligibility