Program Coordinator

Pfizer

. Coordinate end-to-end learner administration for leadership development programs, including curriculum uploads, GCMA submissions, enrollment, course creation, roster management, attendance and completion tracking, communications, assessments, certifications, badges, evaluations, and reporting .

Posted 10/6/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $33 - $55 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in program coordination and administrative support, with a strong focus on managing logistics for leadership development programs, events, and stakeholder communications. Proficient in utilizing Microsoft Office tools to enhance operational efficiency and maintain accurate learner records.

Highest-signal resume keywords

Program CoordinationEvent Logistics ManagementMicrosoft Office ExpertiseBudget TrackingCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Program CoordinationEvent CoordinationBudget ManagementData AnalysisLearner Administration

Soft Skills

Attention to DetailResourcefulnessInitiativeProblem SolvingInterpersonal Communication

Tools & Technologies

Microsoft TeamsMicrosoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft Excel

Industry Keywords

Leadership DevelopmentTraining CoordinationAdministrative SupportStakeholder ManagementEvent Management

About the role

Key responsibilities & impact

Coordinate end-to-end learner administration for leadership development programs, including curriculum uploads, GCMA submissions, enrollment, course creation, roster management, attendance and completion tracking, communications, assessments, certifications, badges, evaluations, and reporting
Maintain learner records, program documentation, schedules, trackers, reports, standard operating procedures, templates, communications, and meeting documentation
Partner with learning, business, and platform stakeholders to provide urgent support and a consistent learner experience
Coordinate logistics for leadership development programs, workshops, leadership meetings, town halls, off-sites, and engagement events
Coordinate scheduling, attendee management, materials, rooms, virtual meeting setup, travel, hotel blocks, registration, catering, supplies, and operational support
Coordinate external speakers, facilitators, vendors, partners, and visitors, including access, materials, technology requirements, timelines, responsibilities, updates, and day-of support
Provide administrative and coordination support to Leadership Institute and AAR Team leaders, including calendar management, Teams channel and file management, scheduling, meeting coordination, stakeholder conflict resolution, and phone coverage
Coordinate team and leadership meetings, including agendas, materials, decision documentation, action items, and follow-up
Prepare executive-ready presentations, communications, reports, announcements, and appreciation messages
Manage budget tracking, purchase orders, invoice routing, financial commitments, and recordkeeping
Coordinate business travel, itineraries, expense reports, reimbursements, purchases, supplies, equipment, hotel accommodations, event contracts, and supporting documentation
Coordinate vendor activities, contracts, deliverables, platform access, communications, milestones, and outstanding actions
Administer DiSC and SLII assessments and coordinate learning platform administration and reporting
Use Microsoft Teams, Outlook, Microsoft Office, Copilot, Claude, and other approved tools to improve coordination and operational efficiency; provide basic troubleshooting and escalate issues when needed

Requirements

What you’ll need

High school diploma or equivalent with a minimum of five years of progressively responsible experience in program coordination, administrative support, training coordination, learning operations, event coordination, or project support; OR an Associate’s, Bachelor’s, Master’s, or PhD with 0+ years of work experience
Ability to manage multiple priorities, deadlines, schedules, and stakeholders with strong attention to detail and follow-through
Experience coordinating meetings, live or virtual events, participant communications, materials, logistics, town halls, off-sites, engagement activities, and action tracking
Experience coordinating business travel, expense reports, reimbursements, budgets, purchase orders, invoices, contracts, vendors, purchases, or related financial administration
Excellent written, verbal, and interpersonal communication skills
Resourcefulness, sound judgment, initiative, ability to anticipate needs, resolve issues, and work independently under pressure
Expert level knowledge of Microsoft Teams, Outlook, Word, PowerPoint, and Excel
Ability to learn systems, run reports, perform basic data analysis, and troubleshoot common technology issues
Ability to handle business information and learner data with appropriate discretion and accuracy
Ability to work flexible hours, including early mornings, evenings, or occasional weekends, when required
Ability to travel as needed for in-person leadership programs, meetings, or events
Candidates must be authorized to be employed in the U.S. by any employer
Permanent work authorization in the United States required
U.S. work visa sponsorship is not available now or in the future

Benefits

Comp & perks

Eligibility for overtime, weekend, holiday, and other pay premiums depending on work schedule and company policies
401(k) plan with Pfizer Matching Contributions
Additional Pfizer Retirement Savings Contribution
Paid vacation, holiday, and personal days
Paid caregiver/parental and medical leave
Medical, prescription drug, dental, and vision coverage
Relocation assistance may be available based on business needs and/or eligibility