Executive Assistant

Pharmacy2U Ltd

. Manage a complex and fast-paced executive diary .

Posted 9/22/2026full-timeLeeds • United KingdomMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing executive diaries, coordinating high-level meetings, and handling confidential information with discretion. Proficient in Microsoft Office and collaboration tools, with strong organizational and communication skills to support senior leadership effectively.

Highest-signal resume keywords

Executive Support ExperienceMeeting CoordinationStrong Written And Verbal CommunicationOrganizational And Prioritization SkillsDiscretion And Professionalism

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Executive SupportMeeting CoordinationTravel Arrangement CoordinationAgenda PreparationLogistics ManagementAction TrackingDocument DraftingProofreadingConfidential Information HandlingProject Support

Soft Skills

Relationship BuildingProactive Problem SolvingAdaptabilityResilienceDiscretion

Tools & Technologies

Microsoft OfficeCollaboration Tools

Certifications & Qualifications

DBS Check

Industry Keywords

Corporate GovernanceBoard AdministrationInvestor RelationsPrivate EquityRegulated Business

About the role

Key responsibilities & impact

Manage a complex and fast-paced executive diary
Coordinate meetings and appointments, identifying scheduling challenges and aligning stakeholders
Prepare meeting agendas, briefing materials and supporting documentation
Support Board and executive leadership meetings, including planning, logistics and follow-up actions
Coordinate preparation and distribution of Board papers, presentations and executive communications
Act as a key contact for senior internal and external stakeholders
Manage and prioritise incoming correspondence, ensuring timely responses and appropriate escalation
Organise leadership events, company meetings and other business activities and manage logistics
Coordinate domestic and international travel arrangements, including contingency management
Handle confidential and commercially sensitive information with discretion
Support projects, reporting and continuous improvements across the executive office

Requirements

What you’ll need

Proven experience providing executive support to a CEO, Executive Team member, or Board-level stakeholder within a fast-paced business environment
Demonstrated experience coordinating senior leadership or Board meetings, including agendas, papers, logistics and action tracking
Strong written and verbal communication skills, including drafting, proofreading and managing professional correspondence
Excellent organisational and prioritisation skills, with the ability to manage multiple deadlines and changing priorities
Experience building positive working relationships with senior internal and external stakeholders
High levels of discretion and professionalism when handling confidential, commercially sensitive or personal information
Strong proficiency in Microsoft Office and collaboration tools
Experience coordinating complex travel arrangements, events and executive-level meetings across multiple locations and time zones
Proactive and solutions-focused approach, with the ability to anticipate needs, identify improvements and work independently
Sound judgement, resilience and adaptability in a dynamic and high-pressure environment
Right to live in the UK
Successful applicants must undergo a DBS check
Desirable: experience supporting a publicly listed, regulated, private equity-backed or investor-backed business
Desirable: exposure to corporate governance, company secretarial or Board administration processes
Desirable: experience supporting investor relations activities

Benefits

Comp & perks

Competitive contributory pension
Occupational sick pay
Long-service awards
Refer-a-friend bonuses
Professional registration fees covered (GPhC, NMC, CIPD and more)
Cycle to Work scheme (subject to eligibility)
Green Car scheme (subject to eligibility)
Enhanced maternity and paternity pay
Flexible hybrid working
Private healthcare insurance at discounted rates (Aviva)
Employee Assistance Programme
In-house mental health support
Discounted gym memberships via Blue Light Card and benefits schemes
Regular health and wellbeing initiatives
CPD, training and professional development
25 days’ annual leave, increasing with service
Buy and sell holiday scheme
Blue Light Card and employee discount platform
Exclusive discounts at The Springs, Leeds
25% off health & beauty purchases
25% off Pharmacy2U Private Online Doctor services
Regular social events throughout the year