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About the role
Key responsibilities & impact- Receive department phone calls and field queries politely and professionally
- Support Specialists with administrative and office duties
- Make travel arrangements using the approved travel agency and company travel guidelines
- Submit Specialists’ expense reports using the standard platform and finance-team timescales
- Coordinate meetings, invitations, appointments, calendars, and internal and external meetings
- Assist with appraisals and consignment proposals across multiple departments
- Maintain fluency in Phillips’ internal systems
- Coordinate and track valuations, consignment proposals, opportunities, contracts, KYC, supporting documentation, outstanding actions, post-sale actions, and shipping
- Liaise with specialists and relevant departments for UHNW collectors and institutions
- Maintain client and opportunity pipelines and conduct client and prospect research
- Coordinate outreach, follow-ups, client visits, regional trips, proposals, and cross-departmental business development activities across the Middle East and South Asia
- Complete sale-related tasks across departments and assist with major proposals
- Proofread valuations for final sign-off
- Collaborate with Phillips departments and external organisations
- Work at auctions, including telephone or online bidding and bid clerking
- Perform ad-hoc duties to ensure seamless service across the function
Requirements
What you’ll need- Proactive self-starter
- Strong, positive, and polite interpersonal skills
- Ability to communicate professionally with a wide variety of stakeholders
- Excellent client relations skills
- Computer literate
- Proficient in Microsoft Office Software (Excel, Outlook, Word and PowerPoint) (desirable)
- Previous experience in a similar background
- Experience with external client-facing interaction (desirable)
- Art History background (desirable, not a requirement)
- Flexibility with working hours, including some evenings and weekends when business needs require
- Ability to work primarily within an office environment at the London, Berkeley Square location
Benefits
Comp & perks- Training across all aspects of the role
- Opportunity to work closely with and learn from experienced specialists and managers in the auction industry