Phillips

Sales

• Receive department phone calls and field queries politely and professionally
• Support Specialists with administrative and office duties
• Make travel arrangements using the approved travel agency and company travel guidelines
• Submit Specialists’ expense reports using the standard platform and finance-team timescales
• Coordinate meetings, invitations, appointments, calendars, and internal and external meetings
• Assist with appraisals and consignment proposals across multiple departments
• Maintain fluency in Phillips’ internal systems
• Coordinate and track valuations, consignment proposals, opportunities, contracts, KYC, supporting documentation, outstanding actions, post-sale actions, and shipping
• Liaise with specialists and relevant departments for UHNW collectors and institutions
• Maintain client and opportunity pipelines and conduct client and prospect research
• Coordinate outreach, follow-ups, client visits, regional trips, proposals, and cross-departmental business development activities across the Middle East and South Asia
• Complete sale-related tasks across departments and assist with major proposals
• Proofread valuations for final sign-off
• Collaborate with Phillips departments and external organisations
• Work at auctions, including telephone or online bidding and bid clerking
• Perform ad-hoc duties to ensure seamless service across the function

Department Assistant – Private Sales