Executive Operations Manager

Phoenix Rescue Mission

. Run the Executive Leadership Team operating rhythm by gathering updates, building agendas, capturing decisions, and following up on action items .

Posted 10/13/2026full-timeRemote • Arizona • United StatesMid-LevelSenior💰 $70,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong project coordination and executive support capabilities, with proficiency in managing complex projects and providing high-level administrative assistance. Excellent communication and writing skills are essential for preparing reports and briefings for senior leadership and stakeholders.

Highest-signal resume keywords

Project CoordinationExecutive SupportMicrosoft 365 ProficiencyExcellent Communication SkillsNonprofit Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project ManagementAgenda BuildingDecision TrackingWritingProofreading

Soft Skills

Sound JudgmentConfidentialityMultitaskingAttention to Detail

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft TeamsAsanaMonday

Industry Keywords

Executive Leadership TeamGovernance RecordsMission-DrivenEvangelical Christian Ministry

About the role

Key responsibilities & impact

Run the Executive Leadership Team operating rhythm by gathering updates, building agendas, capturing decisions, and following up on action items
Drive strategic initiatives from idea to completion by building project plans, setting milestones, and checking in with owners
Maintain a shared project board and flag stalled or competing projects for Executive Leadership Team decisions
Manage the CEO's and Chief of Staff's calendars and inboxes
Screen and recommend responses to meeting and speaking requests
Prepare briefings for meetings with donors, funders, and partners
Provide a short daily look-ahead
Support the Board and committees by managing calendars, agendas, packets, minutes, and governance records
Prepare concise progress updates for the Executive Leadership Team and Board
Coordinate consultant-led training, culture events, and other organizational projects

Requirements

What you’ll need

Three to five years of progressive experience in executive support, project coordination, or operations
Experience supporting senior executives or a governing board is a plus
Bachelor's degree preferred
Some college plus strong, relevant experience is welcome
Proven ability to manage multiple complex projects at once and follow through with minimal supervision
Sound judgment and strict confidentiality
Excellent writing, proofreading, and communication skills, including executive-level reports and presentations
Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and project tools such as Asana or Monday
Nonprofit or mission-driven experience preferred
A personal and growing relationship with Jesus Christ
Willingness to sign the Mission’s Statement of Faith and Lifestyle
Comfortable working in an evangelical Christian ministry environment
Alignment with the Mission's Statement of Faith and adherence to employee policies and guidelines

Benefits

Comp & perks

Work that matters, alongside a team that celebrates one another
Medical, dental, and vision coverage
401(k) with employer match
Generous paid time off
12 paid holidays