AR and AP Specialist, Federal Program Support

PhoenixTeam

. Assist the Senior Accountant (Projects) in preparing and submitting invoices according to contract requirements and timelines .

Posted 9/22/2026full-timeRemote • United StatesMid-LevelSenior💰 $65,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in accounts receivable and accounts payable processes, ensuring accurate invoice processing and compliance with contract requirements. Proficient in financial reporting and maintaining organized financial records to support audits and regulatory requirements.

Highest-signal resume keywords

Accounts Receivable ManagementAccounts Payable ProcessingInvoice ValidationFinancial ReportingMicrosoft Excel Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

AP Invoice ProcessingAR BillingGL AccountingContract Funding TrackingFinancial Record MaintenanceReconciliation of InvoicesPayment ProcessingFinancial ControlsDocumentation for AuditsRegulatory Reporting

Soft Skills

Attention to DetailTime ManagementCommunication Skills

Tools & Technologies

Quickbooks OnlineDeltek CostpointUnanetMicrosoft Excel

Industry Keywords

Government AccountingContract Invoicing RequirementsVendor ManagementSubcontractor CoordinationFinancial Systems

About the role

Key responsibilities & impact

Assist the Senior Accountant (Projects) in preparing and submitting invoices according to contract requirements and timelines
Track receivables and follow up on outstanding invoices
Reconcile billed amounts with contract funding and approved work
Maintain accurate invoice and collection records
Process vendor and subcontractor invoices
Validate invoices against contract terms, purchase orders, and approved funding
Coordinate with internal teams to resolve discrepancies
Support timely payments to vendors and subcontractors
Maintain organized and accurate financial records
Reconcile invoices, payments, and account balances
Assist with financial and regulatory reporting
Track contract funding and expenditures
Ensure financial activities align with contract requirements and internal policies
Maintain documentation for audits and financial reviews
Follow established financial controls and processes
Communicate with internal teams and external partners about invoices and payments
Support the Accounting team with reporting and administrative tasks
Assist with ad hoc financial requests

Requirements

What you’ll need

Associates or undergraduate degree in Accounting, Finance, or related field
3 to 5 years of experience in accounts receivable, accounts payable, or general accounting support
Strong understanding and experience of AP invoice processing, AR billing, AP and AR payment processing, and GL accounting
Strong attention to detail and accuracy
Ability to manage multiple tasks and meet deadlines
Proficiency in Microsoft Excel, Quickbooks Online, Deltek Costpoint or Unanet, and other financial systems
Preferred: undergraduate degree in Accounting, Finance, or related field
Preferred: experience supporting commercial and federal government project accounting and contracts
Preferred: familiarity with contract invoicing requirements or government accounting systems
Preferred: experience working with subcontractors and vendor management

Benefits

Comp & perks

Bonus eligibility
Medical insurance (100% paid for the employee/family)
Voluntary dental and vision insurance (employee-paid)
Company-provided HSA
401(k) match
PTO and Sick Leave