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About the role
Key responsibilities & impact- Serve as a trusted partner to the CEO
- Provide high-level administrative and operational support in a fast-paced, dynamic environment
- Manage the CEO’s scheduling, including agendas, mail, email, phone calls, client management, and company coordination
- Schedule meetings and appointments and manage travel itineraries
- Coordinate executive communications, respond to emails, and interface with clients
- Plan and orchestrate work to ensure senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
- Prepare internal and external corporate documents for team members and industry partners
- Track daily expenses and prepare weekly, monthly, or quarterly reports
- Manage information flow in a timely and accurate manner
- Maintain an organized electronic filing system
- Uphold strict confidentiality
- Develop and sustain professionalism among staff and clientele
Requirements
What you’ll need- Minimum of 8-10 years of experience in a senior administrative role working with executive leadership
- Strong time management skills and an ability to organize and coordinate multiple concurrent projects
- Ability to maintain confidentiality of information related to the company and its employees
- Advanced Microsoft Office skills, with an ability to become familiar with other programs and software
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
- Enjoys working closely with driven executives and thrives in a fast-paced environment
- Attention to detail
- Excellent verbal and written communication skills
- Professional discretion, willingness to adapt to change, and confidence facing challenges
- Cover letter with resume in one file describing fit and attributes
- No specific educational credential stated
Benefits
Comp & perks- Work closely with some of the brightest innovators in quantum technologies to drive breakthroughs that redefine computing
- Enjoy a fast-paced and fun environment where you can try new things while solving innovative challenges every day
- Inclusive company culture that values collaboration
- Regular social events and fun activities keep our global team connected
- Competitive compensation package including stock options and relocation assistance for global talent
- Comprehensive benefits including extended health, dental, life, long term disability, an employee assistance program, parental leave top-ups, and a flexible spending account