HR Coordinator

Photonic Inc.

. Support the full employee lifecycle from onboarding and benefits administration through day-to-day people operations and recruitment coordination .

Posted 10/24/2026full-timeCoquitlam • CanadaMid-LevelSenior💰 CA$71,000 - CA$97,600 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing the full employee lifecycle, including onboarding, benefits administration, and recruitment coordination, while ensuring compliance with employment standards and maintaining accurate HR records. Proficient in utilizing HRIS and ATS platforms to enhance operational efficiency and support a positive employee experience.

Highest-signal resume keywords

Employee Lifecycle ManagementHRIS ProficiencyRecruitment CoordinationBenefits AdministrationCPHR Designation

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

OnboardingBenefits AdministrationRecruitment CoordinationHRISATSBoolean SearchEmployee Records ManagementExit InterviewsEmployment DocumentationCompliance Reporting

Soft Skills

Strong Written CommunicationAttention to DetailSound JudgmentDiscretionAbility to Manage Multiple Requests

Tools & Technologies

LinkedIn RecruiterHRIS PlatformsATS Platforms

Certifications & Qualifications

CPHR DesignationPost-Secondary Degree in Human Resources

Industry Keywords

British Columbia Employment StandardsCanadian Group Benefits PlansPeople OperationsEmployee ExperienceFast-Growing Technical Organization

About the role

Key responsibilities & impact

Support the full employee lifecycle from onboarding and benefits administration through day-to-day people operations and recruitment coordination
Coordinate end-to-end onboarding, including employment paperwork, equipment and system access, orientation, pre-start communications, and relocation logistics
Deliver new hire orientation sessions and coordinate milestone check-ins
Coordinate offboarding, including exit documentation, access removal, and exit interviews
Administer benefits enrollments, changes, and terminations
Answer employee questions about benefits and support leave administration, including parental leave top-ups
Reconcile monthly benefits invoices, maintain benefits data in the HRIS, and support annual benefits renewal
Maintain employee records in the HRIS and process lifecycle changes for payroll
Prepare employment letters, contract amendments, and other HR documentation
Respond to employee and manager inquiries about HR policies, programs, and processes
Support HR reporting, audits, employment standards compliance, and privacy requirements
Help plan and deliver People & Culture programs, including engagement surveys, learning programs, and social events
Coordinate interview scheduling and logistics for candidates, recruiters, and hiring teams
Prepare and post job descriptions on the ATS and job boards
Support targeted sourcing using LinkedIn Recruiter and Boolean search
Maintain accurate candidate records and activity notes in the ATS
Conduct reference checks and assist with offer document preparation
Partner with the People & Culture team, managers across the business, and recruiters to deliver a strong employee experience

Requirements

What you’ll need

3+ years of experience as an HR Coordinator, HR Assistant, Recruiting Coordinator, or in a similar People Operations role
Post-secondary degree or diploma in Human Resources, Business Administration, or a related field
Experience across the employee lifecycle, ideally including onboarding, benefits administration, and recruitment coordination
Hands-on experience with HRIS and ATS platforms
Familiarity with LinkedIn Recruiter or comparable sourcing tools is an asset
Strong written communication and attention to detail
Ability to manage multiple requests and shifting priorities in a fast-paced environment
Sound judgment and discretion when handling sensitive and confidential information
Working knowledge of British Columbia employment standards and Canadian group benefits plans
Experience supporting a fast-growing technical or research-heavy organization
Experience with Boolean search and sourcing for technical or niche roles
CPHR designation or progress toward it, or post-secondary education in Human Resources
Cover letter included with resume in one file

Benefits

Comp & perks

Work closely with some of the brightest innovators in quantum technologies to drive breakthroughs that redefine computing
Enjoy a fast-paced and fun environment where you can try new things while solving innovative challenges every day
Inclusive company culture that values collaboration
Regular social events and fun activities keep our global team connected
Competitive compensation package including stock options and relocation assistance for global talent
Comprehensive benefits including extended health, dental, life, long term disability, an employee assistance program, parental leave top-ups, and a flexible spending account
Accommodation support throughout the hiring process