Lease Administrator

PiXGaming - PXG

. Support portfolio-wide leasing activities, including new leases, renewals, expansions, relocations, amendments, assignments, and other lease transactions .

Posted 10/22/2026full-timeScottsdale • Arizona • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in commercial real estate leasing activities, including lease administration, tenant relations, and marketing strategies. Proficient in managing lease documentation, tracking critical dates, and utilizing property management software to support leasing operations.

Highest-signal resume keywords

Commercial Real Estate ExperienceLease AdministrationMicrosoft Office ProficiencyStrong Organizational SkillsWritten And Verbal Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Lease DocumentationLease AbstractionTenant Improvement AllowancesRent EscalationsProperty ManagementLeasing SoftwareCRM SystemsGraphic DesignDigital MarketingCommercial Lease Terminology

Soft Skills

Attention To DetailCollaborationIndependent WorkCommunication

Tools & Technologies

YardiAdobe AcrobatCanvaInDesignMicrosoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft Excel

Industry Keywords

Leasing ActivitiesLetters Of IntentNegotiationsVacancy SchedulesLeasing ReportsProperty OperationsAcquisitionsDispositions

About the role

Key responsibilities & impact

Support portfolio-wide leasing activities, including new leases, renewals, expansions, relocations, amendments, assignments, and other lease transactions
Prepare and coordinate Letters of Intent, lease proposals, renewal proposals, and related documentation through execution
Coordinate with tenants, brokers, attorneys, property management, and internal teams to facilitate negotiations, documentation, signatures, and transaction records
Track prospective tenants, active negotiations, executed transactions, and upcoming renewals
Review executed leases and amendments, abstract key business terms, and maintain organized lease files and electronic records
Maintain lease data and critical dates, including commencements, expirations, renewal and termination options, rent escalations, notice requirements, and contractual deadlines
Monitor lease obligations and coordinate rent commencement documentation, tenant improvement allowances, security deposits, insurance requirements, and other contractual requirements
Maintain accurate lease information in Yardi following execution
Coordinate marketing and promotion of vacant and upcoming available spaces
Develop, maintain, and update leasing brochures, property fact sheets, flyers, site plans, floor plans, aerials, photographs, tenant rosters, and leasing packages and presentations
Coordinate revisions to site plans and floor plans with architects, vendors, designers, photographers, and web developers
Manage property and company websites, online listings, and digital marketing resources
Serve as a point of contact for tenants and brokers regarding inquiries, documentation, tours, meetings, and follow-up
Support tenant renewals and retention initiatives
Prepare leasing reports and management summaries covering vacancies, negotiations, transactions, expirations, and key leasing metrics
Maintain vacancy schedules and consistency across reports, lease records, and marketing materials
Assist with rent rolls, leasing assumptions, property information, and analyses supporting budgeting, acquisitions, dispositions, and portfolio planning
Support portfolio-wide leasing, marketing, acquisitions, dispositions, property operations, and special projects

Requirements

What you’ll need

Bachelor's degree in real estate, business, marketing, communications, finance, or a related field preferred; relevant experience may be considered in lieu of a degree
2–5+ years of experience in commercial real estate, lease administration, property management, leasing, brokerage, marketing, or a related field preferred
Familiarity with commercial lease documents and terminology
Strong organizational skills with exceptional attention to detail
Strong written and verbal communication skills
Proficiency with Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel
Experience with property management, lease administration, CRM, website management, graphic design, or leasing software is preferred
Familiarity with Adobe Acrobat, Canva, InDesign, or similar design and document-editing platforms is a plus
Ability to work independently while also contributing as part of a collaborative team
Must be able to sit and work at a desk and stand for long periods of time
Must be able to walk, kneel, crouch, bend, and lift up to 50 lbs.

Benefits

Comp & perks

Drug-free, smoke-free, and fragrance-free work environment
Equal employment opportunity and non-discrimination
Reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable laws