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Executive Assistant
Planet A Ventures. Manage calendars across several Partners, including scheduling and resolving competing priorities .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and communication skills while managing complex calendars, travel arrangements, and meeting logistics. Proficient in handling confidential information and automating processes to enhance efficiency in a fast-paced environment.
Highest-signal resume keywords
Executive Assistant ExperienceFluency In German And EnglishGoogle Suite ProficiencyOrganizational SkillsProactive Problem-Solving
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementTravel CoordinationExpense ProcessingDrafting CorrespondenceResearch And RecommendationsConference LogisticsTemplate CreationProcess AutomationMeeting CoordinationTeam Support
Soft Skills
Exceptional Communication SkillsAttention To DetailReliabilityCalm Under PressureCuriosity
Tools & Technologies
Google SuiteAI Tools
Certifications & Qualifications
Bachelor's Degree In Business AdministrationManagementCommunications
Industry Keywords
Venture Capital
About the role
Key responsibilities & impact- Manage calendars across several Partners, including scheduling and resolving competing priorities
- Organise travel end to end, including bookings, itineraries, and last-minute changes
- Coordinate internal and external meetings
- Handle reimbursements and expense processing
- Draft correspondence for Partners in German and English
- Research open questions and provide recommendations for Partner decisions
- Handle conference logistics and research relevant side events
- Build reusable templates, prompts, and workflows
- Question existing processes and automate tasks where appropriate
- Coordinate firm-wide meetings and team dates
- Support recurring team processes alongside HR, Communications, and Finance
Requirements
What you’ll need- 2–4 years of experience as an Executive Assistant, Personal or Team Assistant, or in a similar role
- Bachelor's degree, ideally in Business Administration, Management, Communications or a related field
- Confidence with Google Suite and everyday workplace tools
- Curiosity to try new tools, including AI
- Genuine interest in venture capital
- Exceptional organizational and communication skills
- Keen eye for detail
- Hands-on, reliable, and complete ownership of work
- Proactive and solution-oriented
- Ability to stay calm when priorities shift at short notice
- Ability to handle confidential information with absolute discretion
- Fluency in German and English, written and spoken
Benefits
Comp & perks- 28 days of annual leave
- Urban Sports Club membership
- Deutschlandticket
- Corporate Discounts platform
- Annual personal development budget
- Monthly co-working days
- Team lunches, dinners, or fun team activities
- Bi-annual offsite gatherings