Litigation Technology Calendar Manager

Planet Depos

. Monitor and manage resource availability using internal scheduling and reporting systems.

Posted 11/10/2026full-timeRemote • United StatesMid-LevelSenior💰 $60,000 - $65,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong resource management and client relationship skills, with a focus on operational efficiency and effective communication. Proficient in coordinating logistics and implementing process improvements within legal and court systems.

Highest-signal resume keywords

Resource ManagementClient Relationship BuildingOperational EfficiencyAnalytical Problem-SolvingMicrosoft Office Suite Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Resource Availability ManagementStaffing ForecastingJob Assignment CoordinationProcess Improvement ImplementationScheduling System Proficiency

Soft Skills

Organizational SkillsTime ManagementCommunication SkillsEmpathyNegotiation Skills

Tools & Technologies

Internal Scheduling SystemsReporting SystemsCalendar Management Tools

Industry Keywords

Legal System UnderstandingCourt System KnowledgeClient ServicesLitigation Technology

About the role

Key responsibilities & impact

Monitor and manage resource availability using internal scheduling and reporting systems.
Review assignments, forecast staffing needs, identify hard-to-cover jobs, and plan for fluctuations in calendar volume and resource availability.
Assign qualified resources based on skills, client and job preferences, restrictions, availability, and in-house versus outsourced resource use.
Identify clients and assignments appropriate for digital reporting/PPR services.
Review job notes and requirements for hurdles, special requests, and resource information needs.
Coordinate last-minute requests, assignment changes, and coverage challenges with Calendar Department Managers and Litigation Technology Management.
Identify regional coverage gaps, help onboard resources, and communicate resource or coverage concerns.
Build positive relationships with Litigation Technology resources and support resource satisfaction and retention.
Distribute daily Job Assignment Sheets and communicate assignment details.
Serve as a contact for department calls and scheduling or assignment questions.
Monitor and manage the shared Calendar Department inbox and coordinate responses with internal teams.
Troubleshoot time-sensitive operational issues, escalating when appropriate.
Forecast staffing availability and assist with resource availability, staffing capacity, and PTO questions.
Coordinate resource logistics and accommodations, including protective orders, secure-entry names, equipment lists, contact information, dietary restrictions, and client-specific requests.
Maintain accurate resource information, preferences, restrictions, and departmental records.
Identify and implement process improvements across Calendar and Litigation Technology workflows.
Collaborate with Scheduling, Litigation Technology, Sales, Operations, Client Services, and other internal teams.
Be available after hours for emergency situations.
Perform other duties as assigned.

Requirements

What you’ll need

At least 3 years of experience, with a demonstrated ability to manage resource and client expectations.
Strong understanding of the legal and court system is a plus.
Strong analytical, critical-thinking, problem-solving, and decision-making skills, with sound judgment and flexibility.
Exceptional organizational and time-management skills, attention to detail, and accuracy.
Excellent written and verbal communication skills and the ability to work effectively with a variety of personalities.
Positive, empathetic, client-service-oriented, and team-focused approach, with strong relationship-building and negotiation skills.
Ability to multitask, prioritize competing responsibilities, and remain calm and professional in a fast-paced, changing environment.
Proficiency with Microsoft Office Suite and ability to learn internal scheduling, assignment, and reporting systems.
Flexibility to support after-hours.

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
Health Savings Account
Voluntary Term Life Insurance
Voluntary Long-Term Disability
Paid Time Off
Paid Holidays
401(k)
Employee Assistance Program (EAP)