Grants Manager

Planned Parenthood Federation of America

. Prepare, monitor, and modify grant budgets .

Posted 10/27/2026full-timeQueens • New York • United StatesMid-LevelSenior💰 $80,000 - $100,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong budgeting and analytical skills, with proficiency in Microsoft Office Suite and experience in grant management processes. Capable of ensuring compliance with funding agreements while maintaining meticulous documentation and reporting standards.

Highest-signal resume keywords

Grant Budget PreparationFinancial AnalysisMicrosoft Excel ProficiencyGrant Compliance MonitoringInterpersonal Communication

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

BudgetingData AnalysisGrant ManagementVariance ReportingExpenditure TrackingCash-Flow ReportingContract CoordinationTime-and-Effort ReportingDocumentation PreparationSpreadsheet Utilization

Soft Skills

Attention to DetailOrganizational SkillsTime ManagementProblem-SolvingCritical Thinking

Tools & Technologies

Microsoft Office SuiteExcelDatabase SystemsWord Processing Systems

Certifications & Qualifications

Proof of ImmunizationTuberculosis Testing

Industry Keywords

Not-for-ProfitPublic Funding AgencyGrant ComplianceFunding SourcesRFPsRFAsGrant Audits

About the role

Key responsibilities & impact

Prepare, monitor, and modify grant budgets
Prepare billing reports and the fiscal portions of renewal applications, RFAs, and RFPs
Ensure compliance with contractual agreements with funding sources
Coordinate mandated data collection and grant close-out documentation
Assist the VP of Grants Administration in developing and maintaining grant monitoring and reporting systems
Work with program staff and the VP of Grants Administration to ensure grant requirements and deliverables are met
Prepare budgets for renewal applications, RFPs/RFAs, and grant modifications
Meet monthly with program counterparts regarding grant compliance issues
Monitor fiscal grant submission schedules and ensure timely delivery to donors
Analyze spending against grant budgets and prepare variance, expenditure, tracking, and cash-flow reports
Develop spending plans to meet program goals and funding requirements
Coordinate reports to public donors within prescribed deadlines
Coordinate contract signing and maintain master files of original contracts
Verify invoice coding with Accounts Payable and create correcting journal entries when required
Provide and collect documentation for donor and grant audits
Submit suggestions for new templates
Complete time-and-effort reporting to donors
Update HHS Accelerator and Grants Gateway and report database issues or delays
Coordinate preparation, maintenance, and submission of grant administrative documentation
Perform other duties as needed

Requirements

What you’ll need

Baccalaureate degree from an accredited college or university
Three (3) to four (4) years of related experience with a not-for-profit or public funding agency
Strong budgeting and analytical skills
Experience utilizing spreadsheet, database, and word processing systems, preferably Excel
Excellent interpersonal skills
Excellent verbal and written communication skills
Proficiency in Microsoft Office Suite or similar software
Sound understanding of financial and budgeting processes
Keen attention to detail and excellent organizational skills
Outstanding time management and ability to work under deadlines
Ability to work in a fast-paced environment with changing or competing priorities
Sound judgment and independent decision-making skills
Ability to work with minimal direct supervision
Ability to handle confidential information discreetly
Superior negotiation skills
Ability to work flexible or extended schedules, including evenings and weekends, as operational demands require
Well-developed problem-solving and critical-thinking skills
Proof of immunization or immunity to certain communicable diseases and tuberculosis testing

Benefits

Comp & perks

Generous PTO and holiday schedule
Medical, dental and vision coverage options for you and eligible dependents
FSA, HSA, Commuter pre-tax reimbursement funds
Short- and Long-Term Disability
Free Basic Life and AD&D
401(k) Retirement Plan with Safe Harbor contributions after 1 year of employment
Proof of immunization or immunity to certain communicable diseases and tuberculosis testing required by NYC DOHMH Health Code, NYSDOH and OSHA