Interim Director – Scheduling and Advance

Planned Parenthood Federation of America

. Design and oversee scheduling intake, prioritization, and briefing processes for the President .

Posted 10/16/2026full-timeNew York City • New York • United StatesLead💰 $120,000 - $125,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing complex scheduling logistics for C-Suite executives, ensuring timely and strategic alignment of communications and events. Exhibits strong organizational skills, attention to detail, and the ability to cultivate collaboration across diverse stakeholders.

Highest-signal resume keywords

C-Suite Executive SupportScheduling Logistics ManagementGoogle Products ProficiencyConfidentiality SafeguardingStrategic Communication Development

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Scheduling Framework DevelopmentEvent Preparation SystemsBriefing Memo CreationTravel Logistics ManagementInbox Prioritization Framework

Soft Skills

Attention to DetailOrganizational SkillsCollaborationFlexibilityDecision-Making

Certifications & Qualifications

Bachelor's Degree

Industry Keywords

Planned ParenthoodSexual and Reproductive HealthDiversityEquityInclusion

About the role

Key responsibilities & impact

Design and oversee scheduling intake, prioritization, and briefing processes for the President
Originate and manage scheduling frameworks for meetings, travel, and events
Lead the day-to-day intake process for scheduling requests
Manage external scheduling requests and related logistics for the President
Manage the shared Presidential Affairs team calendar
Lead trip planning calls with internal and external stakeholders
Lead travel and trip logistics associated with the President’s schedule
Oversee briefing and event preparation systems
Develop processes for briefing memos, travel confirmations, and speech materials
Ensure the President arrives at meetings on time and prepared with agendas, decks, and talking points
Develop workflow processes for timely, strategically aligned communications
Create action lists and facilitate follow-up actions
Own the President’s inbox prioritization framework
Act as backup for day-to-day inbox execution and correspondence
Provide real-time support to the President
Lead special projects and emerging scheduling priorities
Liaise on scheduling priorities and conceptualize mission-aligned events and meetings
Coordinate operational and strategic scheduling needs across divisions
Represent the Office of the President with external stakeholders
Prepare staff traveling with the President with materials, event leads, and security information

Requirements

What you’ll need

Bachelor's Degree or equivalent years of experience required
Minimum of 10 years of relevant experience supporting C-Suite executives
Ability to evaluate and align competing scheduling demands with organizational priorities
Ability to safeguard confidentiality when accessing high-level policy or organizational data
Ability to make timely decisions in high-pressure or rapidly evolving situations
Excellent attention to detail with a strategic lens
Strong organizational skills and precision in managing logistics
Ability to cultivate trust and collaboration across senior leaders, affiliates, and external partners
High proficiency in Google products
Flexibility and ability to adapt to changing priorities and ambiguous situations
Commitment to PPFA’s mission and diversity, equity, and inclusion, particularly surrounding race equity
Deep commitment to Planned Parenthood’s mission of promoting Sexual and Reproductive Health

Benefits

Comp & perks

25% domestic travel
Full-time, non-union employment
Equal employment opportunity and non-discriminatory work environment
Workplace culture centered on belonging, learning, and individual recognition
Commitment to diversity, equity, and inclusion