Manager, Strategic Operations

Planned Parenthood Federation of America

. Support day-to-day operations and management of the Budget & Resource Operations team within External Affairs .

Posted 9/23/2026full-timeUnited StatesMid-LevelSenior💰 $95,000 - $100,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong financial and budget management skills, with a focus on tracking spend, commitments, and variances. Proven ability to supervise and coach staff while fostering collaboration across functions to enhance operational efficiency and compliance.

Highest-signal resume keywords

Budget ManagementOperational SupportStaff SupervisionProcess ImprovementCross-Functional Collaboration

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Budget TrackingContract ManagementFinancial AnalysisOperational Process ImprovementWorkflow Management

Soft Skills

Attention to DetailProblem-SolvingTime ManagementCommunication SkillsAdaptability

Tools & Technologies

CoupaPPGrants

Industry Keywords

DiversityEquityInclusionComplianceProcurement

About the role

Key responsibilities & impact

Support day-to-day operations and management of the Budget & Resource Operations team within External Affairs
Provide budget and operational support across External Affairs
Supervise a Senior Specialist, including direction, coaching, prioritization, workload management, and quality control
Liaise with Procurement, Finance, and Program teams on contracting documents, payments, grants, sponsorships, and invoices
Support accurate entry of contracts, grants, memberships, honoraria, and sponsorships in internal systems
Track contract workflows and proactively resolve delays or errors
Streamline contracting and payment processes
Ensure compliance with internal policies and external requirements
Track budget commitments and review monthly commitments across External Affairs verticals
Flag budget discrepancies and coordinate timely follow-up with stakeholders
Support development and rollout of process guidance and staff training
Build cross-functional relationships and provide responsive support to program teams
Contribute to a positive, effective, and transparent operations culture
Provide logistical and administrative support for special projects
Report to the Director, Strategic Operations

Requirements

What you’ll need

Commitment to PPFA's mission and diversity, equity, and inclusion
Commitment and track record of advancing racial equity in operational processes
Flexibility and adaptability to quickly changing priorities and ambiguous situations
Ability to organize resources, establish priorities, and thrive in a fast-paced, dynamic environment
Collaborative, service-oriented approach with ability to build relationships across Program, Finance, Procurement, and other functions
Strong written and verbal communication skills, including concise reporting and recommendations for senior leaders
Extreme attention to detail and ability to anticipate issues
Excellent judgment and ability to work independently, escalate issues, and present clear decision points
Ability to manage multiple projects, portfolios, and deadlines
Strong organization, time management, prioritization, and problem-solving skills
Ability to collaborate across divisions, functions, and geography
Ability to independently assess operational issues, identify risks and process weaknesses, and develop practical recommendations
Strong financial and budget management skills, including tracking spend, commitments, forecasts, variances, and payment status
Demonstrated experience supervising, coaching, or coordinating staff work and managing workflows, priorities, and competing deadlines
5+ years of operational experience
Demonstrated ability to analyze and improve organizational processes and improve quality, productivity, and efficiency
Experience with Coupa and PPGrants/internal systems

Benefits

Comp & perks

Full-time, non-union employment
Hybrid work arrangement
Travel: 0-10% domestic
Workplace culture fostering belonging and learning throughout the employee lifecycle
Recognition of individual contributions
Equal employment opportunity and non-discriminatory work environment
Diversity and inclusion, respect and integrity, customer focus, and innovation-valued work environment