Senior Specialist, Budget Administration

Planned Parenthood Federation of America

. Provide operational and administrative support in the Office of the Chief Development Officer for the Federation Fundraising division .

Posted 11/6/2026full-timeUnited StatesSenior💰 $72,000 - $77,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in procurement and financial administration, with a strong focus on contract management, invoice processing, and expense tracking within nonprofit and fundraising environments. Effective communication and collaboration skills are essential for liaising with internal stakeholders and external vendors.

Highest-signal resume keywords

Procurement ManagementContract AdministrationInvoice ProcessingFinancial TrackingSalesforce Understanding

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Financial AdministrationExpense TrackingContract ManagementInvoice ProcessingProcurement Processes

Soft Skills

Written CommunicationVerbal CommunicationCustomer Service Orientation

Tools & Technologies

SalesforceEveryActionAsanaAdaptive Finance SystemCoupa Procurement Systems

Industry Keywords

FundraisingNonprofitAdvocacyAdministrative SupportRegulatory Reporting

About the role

Key responsibilities & impact

Provide operational and administrative support in the Office of the Chief Development Officer for the Federation Fundraising division
Ensure accurate and timely invoice processing
Coordinate with the Program team on revenue and expense tracking and forecasting
Manage the procurement process for a team with a high volume of contracts
Serve as the point of contact for procurement, contract, and accounting needs
Collaborate with Federation Fundraising colleagues with an internal customer service orientation
Support Finance and other PPFA departments in managing financial processes
Coordinate with program teams and vendors to ensure timely and accurate invoicing and payments
Serve as primary liaison for contracts and financial tracking needs
Support vendor onboarding, partner intake, NDA signatories, regulatory reporting, and ongoing contract administration
Track contract workflows and resolve delays or errors
Coordinate requisition receipt, purchase order processing, and procurement support
Process procurement contract requests in alignment with PPFA protocols and internal SOPs
Manage the postage escrow account with Finance to ensure accurate accounting
Communicate with internal stakeholders and external vendors to resolve process issues
Perform additional projects and duties as assigned

Requirements

What you’ll need

Bachelor’s degree with 3-5 years of related experience in administration within fundraising, advocacy, finance, procurement, or a comparable field
Demonstrated experience supporting procurement and financial administration in a complex organizational environment
Experience with contract administration, invoice processing, and expense tracking
Experience with contract and administrative functions, particularly in nonprofits and fundraising
Better-than-average written and verbal communication skills
Understanding of Salesforce and EveryAction
Understanding of Asana
Understanding of Adaptive finance system
Understanding of Coupa procurement systems

Benefits

Comp & perks

Full-time union position
Travel: 0-5%
Equal employment opportunity and non-discriminatory work environment
Workplace culture fostering belonging and learning throughout the employee lifecycle
Recognition of individual contributions
Diversity and inclusion, respect and integrity, customer focus, and innovation