Proposal Specialist

Plug Power

. Contribute to the daily operations of the bids and proposals team .

Posted 10/19/2026full-timeRemote • New York • United StatesMid-LevelSenior💰 $60,000 - $93,750 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing proposals and bids, ensuring compliance with customer requirements while implementing process improvements and best practices. Proficient in collaborating with cross-functional teams and effectively communicating with diverse stakeholders.

Highest-signal resume keywords

Proposal ManagementCross-Functional CoordinationCommercial AcumenProject ManagementSalesforce Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal Best PracticesRFP ManagementCommercial Terms ReviewProcess ImprovementDocument ManagementAnalytical AbilitiesAttention to DetailQuotations PreparationWorkflow ImplementationEditing and Review

Soft Skills

Excellent CommunicationSelf-MotivatedCreative Problem SolvingAssertivenessFollow-Through

Tools & Technologies

CRM SoftwareSalesforceProject Management Software

Industry Keywords

ManufacturingEnergyHydrogenOil & GasCommercial Function

About the role

Key responsibilities & impact

Contribute to the daily operations of the bids and proposals team
Ensure requests for proposals (RFPs) and other quotation documents are returned to prospective customers professionally and in a timely manner
Deliver compliant, professionally produced proposals within customer-defined timeframes
Lead the coordination, review, and editing of proposal inputs from cross-functional stakeholders
Implement scalable workflows, process improvements, templates, and tools to increase efficiency and consistency while driving best practices
Provide guidance to sales teams and subject matter experts on persuasive writing and proposal best practices
Provide support presenting offers
Review and manage commercial Terms and Conditions requested by customers with counsel
Manage commercial document templates in line with company branding
Perform all other duties as assigned

Requirements

What you’ll need

Bachelor’s degree in business, marketing, communication, engineering, or related field of study
Strong acumen in commercial and financial structure
3+ years relevant work history within a commercial function
Experience preferably within a manufacturing or energy environment
Experience in hydrogen and/or oil & gas is a plus
Experience leading cross-functional initiatives or projects in a matrixed environment
Developed knowledge of proposal best practices and procedures, work processes, and tools, including CRM, Salesforce, or other related proposal and/or project management software
Self-starting, motivated, assertive, and creative
Excellent follow-through capabilities
Skilled with project management
Superior verbal and written communication skills
Ability to effectively communicate with diverse audiences and stakeholders at all levels
Demonstrated analytical abilities with strong attention to detail
Driven and self-motivated

Benefits

Comp & perks

Health, Dental & Vision Insurance eligibility starting from the first day of hire
401(k) with 5% company match
Bonus eligibility
Paid time off including vacation, personal and sick time
Paid Holidays
Wellness Reimbursement Program
Potential to apply for Tuition Reimbursement
Fertility and Family Building Benefit
Employee Referral program
Employee Assistance Program