Marketing & Proposal Coordinator III

Pond & Company

. Independently lead complex RFP, RFQ, qualifications, letter proposal, and other pursuit responses from opportunity identification through final submission .

Posted 10/3/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in leading complex proposal processes, developing client-focused content, and managing multiple deadlines while collaborating with cross-functional teams. Proficient in utilizing Adobe Creative Cloud and Microsoft Office to create compelling presentations and marketing materials.

Highest-signal resume keywords

Proposal DevelopmentClient-Focused Content CreationAdobe InDesign ProficiencyProject CoordinationVerbal Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal ManagementContent DevelopmentEditingProofreadingTechnical WritingCompliance ReviewDeadline ManagementMarketing StrategyGraphic DesignPresentation Development

Soft Skills

Attention to DetailProblem-SolvingInitiativeAccountabilityCollaboration

Tools & Technologies

Adobe Creative CloudMicrosoft OfficeMicrosoft PowerPointCRM SystemsMarketing Databases

Industry Keywords

AEC IndustryRFPRFQQualifications PackagesClient InterviewsMarketing CommunicationsProposal KickoffsPursuit StrategyTechnical ContributorsBranded Materials

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Independently lead complex RFP, RFQ, qualifications, letter proposal, and other pursuit responses from opportunity identification through final submission
Review solicitation documents and identify requirements, evaluation criteria, compliance requirements, deliverables, and pursuit challenges
Develop proposal outlines, compliance matrices, schedules, assignments, and production plans
Facilitate proposal kickoffs and establish expectations, responsibilities, milestones, and deadlines
Partner with project managers, technical leaders, and business development professionals on pursuit strategy, key messages, differentiators, and win themes
Drive technical contributors and pursuit teams to maintain schedules and complete assignments
Develop, write, edit, and refine technical and non-technical client-focused content
Identify content, experience, and qualification gaps and develop solutions with technical teams
Tailor project experience, resumes, capabilities, and supporting information to client priorities and solicitation requirements
Manage proposal reviews and perform final quality and compliance reviews
Coordinate final production and submission requirements
Support client follow-up, pursuit outcomes, and lessons learned
Lead client interview and presentation materials using Microsoft PowerPoint
Partner with technical teams on presentation structure, messaging, graphics, and supporting materials
Facilitate presentation preparation and rehearsal sessions
Help technical presenters communicate complex information clearly
Maintain project, personnel, client, pursuit, CRM, and marketing knowledge data
Develop and refine project descriptions, resumes, boilerplate, qualifications, brochures, project profiles, presentations, conference collateral, and branded materials
Provide Adobe InDesign document development and production support
Collaborate with Corporate Marketing on graphics, templates, infographics, communications, and branded materials
Support Infrastructure-focused communications, thought leadership, white papers, blogs, and project stories
Interview technical subject matter experts and translate their expertise into written content
Maintain Pond brand and quality standards across deliverables

Requirements

What you’ll need

Bachelor's degree in Marketing, Communications, Public Relations, Graphic Design, English, Journalism, Business, or a related field
3–8 years of relevant marketing, proposal, communications, or related professional experience, preferably within the AEC industry
Demonstrated experience independently leading complex proposals, qualifications packages, and deadline-driven pursuits
Experience working directly with project managers, technical professionals, business development professionals, and senior leaders
Exceptional writing, editing, proofreading, and verbal communication skills
Ability to translate complex technical information into concise, compelling, client-focused content
Advanced organizational and project coordination skills; ability to manage multiple simultaneous deadlines and priorities
Strong proficiency with Adobe Creative Cloud, particularly Adobe InDesign
Strong proficiency with Microsoft Office, particularly Microsoft Word and Microsoft PowerPoint
Experience with CRM systems and marketing databases
Strong attention to detail and ability to understand broader strategic objectives
Demonstrated initiative, accountability, problem-solving ability, and professional judgment
Ability to lead collaborative processes and influence contributors without formal authority
Ability to work independently while contributing effectively within an integrated Marketing team
Must be able to work East Coast hours

Benefits

Comp & perks

Full-time employment
Remote work option for highly qualified candidates in the US
Opportunity to work with multidisciplinary Infrastructure, technical, business development, and marketing teams