Payroll Specialist

Power/mation

. Process accurate and timely multi-state payroll using ADP Workforce Now .

Posted 9/30/2026full-timeSaint Paul • Minnesota • United StatesMid-LevelSenior💰 $65,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in multi-state payroll processing, including the use of ADP Workforce Now, payroll reconciliations, and compliance with federal and state regulations. Strong analytical skills and attention to detail are essential for managing payroll discrepancies and supporting audits.

Highest-signal resume keywords

Multi-State Payroll ProcessingADP Workforce NowPayroll ReconciliationFederal And State Payroll RegulationsCertified Payroll Professional (CPP)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingPayroll ReconciliationData AnalysisPayroll ReportingBenefit AdministrationLeave AdministrationW-2 ProcessingTax ComplianceEmployee Data ManagementHRIS Maintenance

Soft Skills

Attention To DetailProblem-SolvingOrganizationInterpersonal SkillsCustomer Service

Tools & Technologies

Microsoft ExcelPower BIEpicor Profit 21HRIS SystemsPayroll Software

Certifications & Qualifications

Certified Payroll Professional (CPP)

Industry Keywords

Payroll ComplianceEmployee BenefitsFMLAWage-And-Hour RegulationsMulti-State Organization

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Process accurate and timely multi-state payroll using ADP Workforce Now
Review and validate time records, pay changes, benefit deductions, garnishments, taxes, and other payroll inputs
Maintain accurate employee payroll and HRIS records
Coordinate payroll activities for new hires, compensation changes, transfers, leaves of absence, and terminations
Research and resolve payroll discrepancies and employee questions
Serve as a resource to employees and managers regarding payroll matters
Support year-end payroll activities, including W-2 processing and reconciliation
Maintain payroll procedures, documentation, and internal controls
Administer benefit deductions and reconcile benefit invoices, employee enrollments, and payroll deductions
Coordinate benefit invoice payments and resolve benefits administration discrepancies
Support annual benefit enrollment and payroll/HRIS updates
Reconcile retirement plan contributions and payroll-related benefit funding
Administer employee leaves of absence, including FMLA, Minnesota Paid Leave, disability, military leave, and other applicable programs
Coordinate leave documentation, eligibility, payroll impacts, benefit continuation, and return-to-work activities
Maintain confidential leave records and collect benefit premium payments during leave
Monitor federal and state leave requirements and support compliance
Perform payroll, tax, benefit, retirement, and liability reconciliations
Support internal and external payroll and benefit audits
Resolve discrepancies, control gaps, and process issues with HR and Finance
Maintain payroll records and documentation according to retention requirements
Prepare month-end headcount reporting
Analyze overtime trends, payroll variances, trends, exceptions, compliance concerns, and cost concerns
Develop recurring payroll and workforce reports and meaningful data visualizations
Improve payroll and HR reporting automation and employee data accuracy

Requirements

What you’ll need

3+ years of progressive payroll experience, including hands-on responsibility for payroll processing
Associate's degree in Human Resources, Accounting, or closely related field
Recent hands-on experience processing payroll using ADP Workforce Now
Experience processing multi-state payroll
Working knowledge of federal and state payroll and wage-and-hour regulations
Experience with payroll reconciliations, audits, and payroll-related reporting
Strong Microsoft Excel skills and ability to work comfortably with large data sets
Strong analytical and problem-solving skills with exceptional attention to detail
Excellent organization and follow-through with ability to manage multiple deadlines and priorities
Strong interpersonal and customer service skills
Ability to handle confidential and sensitive employee information with discretion
Preferred: experience within a multi-state organization
Preferred: experience with Epicor Profit 21 or similar ERP system
Preferred: 4-year degree in Human Resources, Accounting, or closely related field
Preferred: Certified Payroll Professional (CPP)
Preferred: experience with Power BI and ability to develop dashboards and data visualizations

Benefits

Comp & perks

Full benefit package including medical, dental, life insurance, disability insurance, paid time off, 401k with strong company match, profit sharing