Operations Administrator

Preferred Technologies, LLC

. Assist Project Managers and operations staff with administrative functions .

Posted 10/7/2026full-timeHouston • Texas • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office 365, effective communication, and the ability to manage project deliverables in a construction or project-based environment.

Highest-signal resume keywords

Administrative ExperienceMicrosoft Office 365 ProficiencyCommunication SkillsAnalytical ThinkingProject-Based Industry Familiarity

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Purchase Order EntryVendor Information MaintenanceOrder Confirmation TrackingPay Application AssistanceProject Deliverable SupportTraining Record MaintenanceGeneral Receiving Duties

Soft Skills

AccountabilityCollaborationIndependenceAttention to DetailAdaptability

Certifications & Qualifications

High School DiplomaGED Equivalent

Industry Keywords

Construction IndustryProject ManagementOperations ComplianceMaterial ProcurementEnd-of-Project Closeout

About the role

Key responsibilities & impact

Assist Project Managers and operations staff with administrative functions
Enter purchase orders after receiving the Bill of Materials from Project Managers
Track order confirmations
Maintain vendor information
Liaise with the Accounting team to ensure operations team compliance
Interface with Accounts Payable regarding material procurement, receipt, and handling
Assist with pay applications
Enable or assist with end-of-project closeout deliverables, including warranties and O&M manuals
Enable or assist Project Managers with project deliverables, including product data submittals, job-specific safety certifications, and job-specific badging
Schedule training and maintain training records
Serve as backup to the Warehouse Associate and perform general receiving duties as needed
Work primarily in an office setting using computers and standard office equipment

Requirements

What you’ll need

High School Diploma or GED Equivalent
At least 3 years relevant administrative experience
Exceptional written and verbal communication skills
Ability to hold others accountable to completing their assigned tasks, even if they hold positions of greater responsibility
Fluency with Microsoft Office 365 software tools
Willingness to take on new challenges and build on current skills
Exceptional analytical and conceptual thinking skills
Capacity to work independently and collaboratively
Ability to work efficiently without compromising quality or accuracy
Employment contingent upon successful completion of background investigation and pre-employment drug screen
Preferred: 3 years of administrative experience in construction or project-based industry
Preferred: Familiarity with Microsoft 365

Benefits

Comp & perks

Competitive Salary
Inclusion in Operational Incentive Program, which shares excess profits as bonuses
401K Safe Harbor Plan with matching dollar-for-dollar up to 4% of annual gross salary (Traditional and Roth options available)
Health, dental, vision and other elective insurances
Monday–Friday office hours, 8:00 a.m. to 5:00 p.m.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Smoke-free and drug-free workplace