Payroll Specialist

Prenuvo

. Process assigned biweekly and semimonthly payrolls for salaried and hourly employees across multiple U.S.

Posted 10/30/2026full-timeRemote • CanadaMid-LevelSenior💰 CA$70,000 - CA$82,600 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in processing multistate U.S. and multiprovince Canadian payroll, including compliance with payroll fundamentals and benefits administration. Proficient in payroll systems and data reconciliation, with strong attention to detail and communication skills.

Highest-signal resume keywords

Multistate Payroll ProcessingCanadian Payroll Compliance401(k) Contribution ManagementStrong Excel SkillsPayroll Certification (FPC, CPP)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingTimecard ValidationRetroactive Adjustments CalculationPayroll ReconciliationYear-End ReportingBenefits AdministrationStatutory Deductions KnowledgeData ReconciliationOvertime CalculationEmployer Top-Ups Coordination

Soft Skills

Attention to DetailOrganizationJudgmentDeadline ManagementClear Communication

Tools & Technologies

Rippling PayrollTime and Attendance SystemsExcel (Lookups, Pivot Tables)

Certifications & Qualifications

FPCCPPCanadian Payroll Compliance Professional

Industry Keywords

U.S. State Paid Family LeaveCanadian Records of EmploymentDisability Benefits401(k) Plan AuditEmployee Benefits

About the role

Key responsibilities & impact

Process assigned biweekly and semimonthly payrolls for salaried and hourly employees across multiple U.S. states, Canadian provinces, and legal entities
Validate timecards, overtime, bonuses, commissions, employee changes, and deductions
Calculate retroactive adjustments, off-cycle payments, and final pay
Reconcile payroll registers and prepare funding requests and supporting records
Prepare Canadian Records of Employment and assist with W-2 and T4 year-end reporting reviews
Provide backup coverage for other payroll team members
Review payroll notices, track deadlines, and gather information for responses
Follow payroll requirements and internal controls, escalating complex tax, wage, and compliance questions
Maintain accurate records and procedures and recommend improvements
Respond to employee questions about pay, deductions, and leave payments
Calculate salary continuation and employer top-ups coordinated with U.S. leave programs, disability benefits, and Canadian Employment Insurance
Confirm leave dates, benefit amounts, payment offsets, and return-to-work changes with the benefits team
Support U.S. and Canadian benefits administration through eligibility reviews, enrollment updates, and deduction maintenance
Reconcile benefits deductions and carrier invoices with benefits teams and providers
Prepare 401(k) contribution files, reconcile deductions and employer contributions, and coordinate funding with Finance and the plan provider
Verify deposits and escalate missing, rejected, or incorrect contributions
Compile data and records for the annual 401(k) plan audit
Assist with contribution limit reviews, corrections, and annual testing

Requirements

What you’ll need

Typically 3–5 years of hands-on payroll experience, including multistate U.S. and multiprovince Canadian payroll for salaried and hourly employees
Knowledge of U.S. state paid family and medical leave and disability programs, including direct experience calculating related payments and coordinating employer top-ups
Knowledge of Canadian employee benefits, including health, dental, life, and disability coverage, eligibility requirements, and payroll deductions
Experience with 401(k) contribution files, funding coordination, deposit verification, reconciliation, annual plan audits, and information requests
Working knowledge of payroll fundamentals, including overtime, taxable earnings, statutory deductions, and year-end reporting
Strong Excel skills, including lookups, pivot tables, and data reconciliation
Attention to detail, organization, judgment, deadline management, and discretion with confidential information
Clear communication skills
Experience with Rippling payroll, time and attendance, and reporting is preferred
Experience supporting multiple entities or clinic locations is preferred
Familiarity with Canadian Records of Employment and retirement plan deductions is an asset
Payroll certification such as FPC, CPP, or Canadian Payroll Compliance Professional designation is an asset
Must be legally authorized to work in Canada at the time of hire and must not require current or future employer sponsorship
Must work Pacific Time business hours year-round, observing PST/PDT

Benefits

Comp & perks

Whole-body scans as part of employee benefits
Growth opportunities and professional development
Weekly team gatherings to connect, share, and socialize
Flexible vacation policy
Comprehensive health, dental, and vision benefits, including mental health coverage
Eligible Canadian employees can access RRSP and TFSA retirement savings plans with immediate, optional enrollment
Background check conducted in compliance with applicable rules