Internal Payroll Coordinator

Private Duty Staffing

. Manage and coordinate the company side of the payroll process .

Posted 10/23/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing the U.S. payroll process, including coordination with third-party providers, payroll reconciliation, and compliance with federal, state, and local tax regulations. Strong attention to detail and organizational skills are essential for ensuring accurate payroll execution and timely reporting.

Highest-signal resume keywords

U.S. Payroll ProcessingPayroll Tax Withholding KnowledgePayroll ReconciliationThird-Party Payroll CoordinationNumerical Accuracy

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingPayroll ReconciliationTax WithholdingPayroll ReportingPayroll AdjustmentsDeductions ManagementIssue ResolutionData ValidationTimekeeping SystemsFinancial Documentation

Soft Skills

Attention to DetailOrganizational SkillsProblem-Solving SkillsCommunication SkillsConfidentiality

Tools & Technologies

Microsoft OutlookMicrosoft 365OneDrivePayroll SystemsAccounting SystemsOnline Collaboration ToolsSpreadsheets

Industry Keywords

U.S. Payroll CycleEmployee Records ManagementPayroll DiscrepanciesRemote Workforce PayrollPayroll Compliance

About the role

Key responsibilities & impact

Manage and coordinate the company side of the payroll process
Serve as the primary operational link between internal teams and the third-party payroll provider
Support the full U.S. payroll cycle, including preparation, validation, processing coordination, payment execution, reconciliation, reporting, and issue resolution
Maintain and coordinate payroll-related employee and worker information
Collect and validate time, attendance, pay changes, bonuses, reimbursements, deductions, tax information, and payroll adjustments
Follow up with supervisors and internal teams to ensure payroll information is complete and approved
Submit accurate and authorized payroll information within established deadlines
Coordinate with the third-party payroll provider throughout each payroll cycle
Review preliminary payroll reports and identify errors, missing workers, unusual amounts, tax withholding issues, and other discrepancies
Coordinate corrections and prepare payroll for authorized management approval
Monitor payroll execution and confirm approved payroll has been processed
Review and coordinate resolution of failed, rejected, delayed, or incorrect payments
Reconcile completed payroll against approved source information and provider reports
Maintain payroll reports, approvals, reconciliation records, and supporting documentation
Coordinate payroll-related employee and worker inquiries
Assist with payroll accounting, reporting, periodic documentation, and process improvements

Requirements

What you’ll need

Hands-on experience processing or coordinating U.S. payroll is required
Working knowledge of U.S. federal, state, and local payroll tax withholding requirements
Practical experience reviewing payroll information, deductions, adjustments, tax withholdings, payroll reports, and payment results
Experience identifying and resolving payroll discrepancies or coordinating corrections with a payroll provider
Experience working with a third-party payroll provider or payroll processing system
Strong numerical accuracy and attention to detail
Ability to review payroll data and identify missing, inconsistent, or unusual information
Good organizational, reconciliation, and problem-solving skills
Ability to manage recurring payroll deadlines and follow up on outstanding requirements
Strong written and verbal English communication skills
Ability to coordinate professionally with employees, managers, internal departments, and external service providers
Ability to handle confidential payroll, compensation, banking, tax, and employee information responsibly
Ability to work independently in a structured remote environment
Comfortable using Microsoft Outlook, OneDrive, Microsoft 365/Office applications, spreadsheets, online collaboration tools, and payroll, timekeeping, or accounting systems
General accounting, finance administration, or data-entry experience alone does not satisfy the minimum qualification unless the candidate also has hands-on U.S. payroll experience
Educational background in Accounting, Finance, Business Administration, or a related field (preferred)
Experience supporting U.S. payroll for a distributed or remote workforce (preferred)
Experience with payroll reconciliation, payroll reports, tax withholding, and financial documentation (preferred)
Experience working with high-volume employee or worker records (preferred)
Experience using payroll, timekeeping, accounting, or financial systems (preferred)

Benefits

Comp & perks

Fully remote work environment
Structured payroll processes and clearly defined responsibilities
Long-term opportunity within a growing organization
Exposure to accounting, payroll controls, reconciliation, and financial operations
Opportunity to work across the full U.S. payroll cycle and apply existing payroll expertise
Collaboration with Accounting, HR, Operations, Management, and external payroll providers