Internal Payroll Coordinator

Private Duty Staffing

. Manage and coordinate the company side of the payroll process .

Posted 9/25/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage and coordinate the company side of the payroll process
Serve as the primary operational link between internal teams and the third-party payroll provider
Support the full payroll cycle, including preparation, validation, processing coordination, payment execution, reconciliation, reporting, and issue resolution
Maintain and coordinate payroll-related employee and worker information
Collect and validate time, attendance, pay changes, bonuses, reimbursements, deductions, and payroll adjustments
Follow up with supervisors and internal teams to ensure payroll information is complete and approved
Submit accurate and authorized payroll information within established deadlines
Coordinate with the third-party payroll provider throughout each payroll cycle
Review preliminary payroll reports for errors, missing workers, unusual amounts, and other discrepancies
Coordinate corrections and prepare payroll for management approval
Monitor payroll execution and confirm approved payroll has been processed
Review and coordinate resolution of failed, rejected, delayed, or incorrect payments
Reconcile completed payroll against approved source information and provider reports
Maintain payroll reports, approvals, reconciliation records, and supporting documentation
Coordinate payroll-related employee and worker inquiries
Assist with payroll accounting, reporting, documentation, and process improvements

Requirements

What you’ll need

Must have lived or worked in the United States
Must have previously participated in the InterExchange Work Program with the United States
Experience in accounting support, payroll coordination, finance administration, data processing, or a related role
Basic accounting and data-encoding skills
Strong numerical accuracy and attention to detail
Ability to review data and identify missing, inconsistent, or unusual information
Good organizational, reconciliation, and problem-solving skills
Ability to manage recurring deadlines and follow up on outstanding requirements
Strong written and verbal English communication skills
Ability to coordinate professionally with employees, managers, internal departments, and external service providers
Ability to handle confidential payroll, compensation, banking, and employee information responsibly
Ability to work independently in a structured remote environment
Comfortable using Microsoft Outlook, OneDrive, Microsoft 365/Office applications, spreadsheets, online collaboration tools, and payroll, timekeeping, or accounting systems
Preferred: Educational background in Accounting, Finance, Business Administration, or a related field
Preferred: Previous experience with payroll, timekeeping, accounting, or financial systems
Preferred: Experience coordinating with a third-party payroll provider
Preferred: Experience supporting U.S.-based operations or a distributed workforce
Preferred: Familiarity with payroll reconciliation, payroll reports, and financial documentation
Preferred: Experience working with high-volume employee or worker records
Preferred: Experience with payroll platforms; ability to quickly learn new systems is also important

Benefits

Comp & perks

Competitive compensation based on experience and qualifications
Fully remote work environment
Structured payroll processes and clearly defined responsibilities
Opportunity to gain experience supporting U.S.-based payroll operations
Long-term opportunity within a growing organization
Exposure to accounting, payroll controls, reconciliation, and financial operations
Opportunity to develop experience across the full payroll cycle
Collaboration with Accounting, HR, Operations, Management, and external payroll providers