Executive Assistant II

Progress

. Provide proactive, efficient executive administrative support to two US-based CEO Organization leaders and their internationally located direct teams .

Posted 11/11/2026full-timeBurlington • Massachusetts • United StatesMid-LevelSenior💰 $95,000 - $110,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced administrative support capabilities for senior executives, including calendar management, travel coordination, and effective communication across diverse teams. Proficient in Office 365 tools and skilled in maintaining confidentiality and professionalism in fast-paced environments.

Highest-signal resume keywords

Executive Administrative SupportCalendar ManagementOffice 365 ProficiencyTravel CoordinationInterpersonal Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense SubmissionFile ManagementEvent PlanningOffice 365Asana Knowledge

Soft Skills

Detail-OrientedProactiveTrustworthyStrong EthicsOutstanding Judgment

Tools & Technologies

Office 365SharePointAsana

Industry Keywords

Executive SupportTechnology CompaniesConfidential Information ManagementMulti-Time Zone Scheduling

About the role

Key responsibilities & impact

Provide proactive, efficient executive administrative support to two US-based CEO Organization leaders and their internationally located direct teams
Manage executive calendars and scheduling across multiple time zones
Understand executive priorities and preferences, manage conflicts, prioritize, and communicate changes promptly
Arrange domestic and international travel, including VISA applications through the travel agency
Assist with organization and content for all-hands meetings
Maintain SharePoint files and identify opportunities to improve file-management efficiency
Assist with updates to the internal intranet page
Plan and coordinate team events, including setup, materials preparation, catering, facilities, and IT logistics
Submit executive expenses according to corporate guidelines
Purchase team items or gifts
Keep manual mail distribution lists up to date
Perform other administrative tasks as needed by either EVP
Collaborate with colleagues and support internationally located teams

Requirements

What you’ll need

Experience in administrative support of senior-level positions, preferably in technology companies
Experience providing support to multiple executives
Advanced knowledge of Office 365, including Word, PowerPoint, Excel, and Teams
Knowledge of Asana useful but not essential
Initiative-taker, proactive, and incredibly detail-oriented
Comfortable interacting with all levels within the organization
Ability to manage highly confidential information and sensitive situations with utmost discretion
Outgoing, trustworthy, and strong sense of ethics
Outstanding judgment and common sense
Highly professional behavior
Superior interpersonal, listening, and organizational skills
Ability to communicate clearly and thoroughly to a broad range of people
Ability to manage scheduling across multiple time zones
Ability to arrange domestic and international travel, including managing VISA applications
Ability to work in a fast-paced environment
No specific educational credential stated

Benefits

Comp & perks

Medical, dental, vision, life & disability, and financial benefits, including 401(k) retirement savings plan
Tuition Reimbursement program
Additional voluntary benefits including critical illness/hospital indemnity, identity theft protection, auto & home insurance, legal, and pet insurance
Competitive salary and performance-based annual corporate bonus plan
Employee Stock Purchase Program (ESPP) with a 27-month lookback
Flexible paid vacation time
Paid day off for your birthday
Company holidays
Variety of leave plans, including Parental Leave
Employee Assistance Program (EAP)
Employee well-being program focusing on physical, mental, and financial health
Hybrid work arrangement between home office and Burlington headquarters
Opportunity to learn from and collaborate with colleagues
Inclusive workplace and diverse company culture