Finance & Administration Lead

Progressive Cleaning

. Serve as a member of the leadership team and own results across finance, HR, and IT .

Posted 10/10/2026full-timeRemote • Rockledge • Florida • United StatesSenior💰 $30 - $33 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in financial management, including bookkeeping, payroll processing, and budget tracking, while effectively coordinating HR and IT functions. Proficient in managing business software platforms and ensuring compliance with operational standards.

Highest-signal resume keywords

QuickBooks Online ExperienceBookkeeping and Financial ReportingTimecard and Schedule ManagementVendor Coordination and ManagementClear Written Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

BookkeepingFinancial ReportingPayroll ProcessingBudget TrackingTimecard ManagementVendor CoordinationUser ProvisioningProcess DocumentationCompliance ManagementData Security Evaluation

Soft Skills

Attention to DetailIndependent WorkClear CommunicationOrganizational SkillsProblem-Solving

Tools & Technologies

QuickBooks OnlineSweptHubSpotGoogle WorkspaceGrasshopperAI Tools

Industry Keywords

Operations ManagementField-Based WorkforceCommercial JanitorialFacilities ManagementBusiness Support

About the role

Key responsibilities & impact

Serve as a member of the leadership team and own results across finance, HR, and IT
Set quarterly priorities, participate in quarterly and annual planning, lead weekly area check-ins, and track key performance numbers
Manage employee timecards in Swept, prepare payroll-ready reports, and submit them before payroll cutoffs
Own recruiting, hiring, and onboarding, including job postings, candidate scheduling, offers, and new-hire paperwork
Maintain employee records and compliance documentation, tracking expirations
Administer compensation and benefits, including pay changes, plan enrollment, and vendor coordination
Maintain employee schedules and site assignments
Route call-outs and staffing notifications to supervisors
Maintain cleaning checklists, instructions, and site security protocols in Swept
Manage site and location details in Swept
Monitor supply requests, maintain supply lists, clarify requests, place orders, track deliveries, and resolve vendor discrepancies
Own day-to-day bookkeeping in QuickBooks Online, including bill entry, invoicing support, reconciliation, and close
Maintain QBO products and services, including prices, SKUs, descriptions, and new product setup
Deliver weekly financial snapshots and monthly reports
Support budgeting and P&L reviews by compiling historical data and flagging variances
Coordinate with the outside CPA on filings and deadlines
Administer company software, including user provisioning, license management, and routine configuration across Swept, QuickBooks Online, HubSpot, Grasshopper, and Google Workspace
Coordinate with vendors and support lines on platform issues and recommend fixes or upgrades
Obtain GM sign-off for platform migrations, new core systems, or material cost/data-security exposure
Manage inbound calls and office lines through the phone system
Handle recurring internal communications, including employee announcements, birthday memos, and company-wide notices
Use AI tools for content drafting, research, and administrative work
Support event logistics and coordination with outside organizations

Requirements

What you’ll need

5–7 years in an operations, administrative, or business support role
Track record of owning outcomes through supervisory experience or independent ownership of a budget, function, or process
Hands-on experience managing timecards and schedules for a distributed or field-based workforce
Bookkeeping and financial reporting experience, including accounts payable/receivable, monthly close, and budget-to-actual tracking
QuickBooks Online experience strongly preferred
Experience working within financial controls and approval workflows
Track record of working independently and remotely without daily supervision
Experience administering business software platforms, including user provisioning, permissions, and vendor coordination
Comfort evaluating and recommending new tools
Clear written communication and comfort documenting processes
Strong attention to detail
Experience in commercial janitorial, facilities, or another field-services business is nice to have
Prior use of Swept, QuickBooks Online, or HubSpot is nice to have
Social media content creation and community management experience is nice to have
Comfort using AI tools such as Claude is nice to have

Benefits

Comp & perks

Remote work with required in-person time in Rockledge, FL, including quarterly planning sessions and select meetings
Full-time schedule of 40 hours per week, Monday through Friday
Compensation of USD 30–33 per hour