Finance & Administration Lead

Progressive Cleaning

. Serve as a member of the leadership team and own results across finance, HR, and IT .

Posted 10/11/2026full-timeRemote • Rockledge • Florida • United StatesSenior💰 $30 - $33 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in financial management, including bookkeeping, payroll processing, and budget tracking, while effectively coordinating HR and IT functions. Proven ability to manage operations independently, ensuring compliance and optimizing processes across multiple business areas.

Highest-signal resume keywords

QuickBooks Online ExperienceBookkeeping and Financial ReportingEmployee Records and Compliance ManagementSupervisory Experience in OperationsExperience Administering Business Software Platforms

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

BookkeepingFinancial ReportingPayroll ProcessingTimecard ManagementBudget TrackingVendor CoordinationUser ProvisioningAccounts PayableAccounts ReceivableMonthly Close

Soft Skills

Attention to DetailClear Written CommunicationIndependent WorkProcess Documentation

Tools & Technologies

QuickBooks OnlineGoogle WorkspaceAI ToolsHubSpot

Industry Keywords

Facilities ManagementField-Services BusinessCommercial JanitorialCompliance Documentation

About the role

Key responsibilities & impact

Serve as a member of the leadership team and own results across finance, HR, and IT
Set quarterly priorities, participate in quarterly and annual planning, and lead weekly area check-ins
Track key performance numbers for finance, HR, and IT
Review, correct, and edit employee timecards
Prepare payroll-ready timecard reports for payroll cutoff review
Own recruiting, hiring, onboarding, candidate scheduling, offers, and new-hire paperwork
Maintain employee records and compliance documentation, including expiration tracking
Administer compensation and benefits, including pay changes, plan enrollment, and vendor coordination
Maintain employee schedules and site assignments
Route call-outs and staffing notifications to supervisors
Update cleaning checklists, instructions, and site security protocols
Maintain site and location details
Monitor supply requests, maintain supply lists, and clarify requests
Order supplies and materials from approved vendors
Track orders, confirm deliveries, reconcile deliveries, and resolve discrepancies
Perform day-to-day bookkeeping in QuickBooks Online, including bill entry, invoicing support, reconciliation, and close
Maintain the QuickBooks Online product and service list
Deliver weekly financial snapshots and monthly reporting
Support annual budgeting and P&L review by compiling historical data and flagging variances
Coordinate with the outside CPA on filings and deadlines
Administer company software, including user provisioning, license management, and routine configuration across QuickBooks Online and Google Workspace
Coordinate with vendors and support lines on platform issues and recommend fixes or upgrades
Manage inbound calls and office lines through the phone system
Handle recurring internal communications and company-wide notices
Use AI tools for content drafting, research, and administrative work
Support event logistics and coordination with outside organizations

Requirements

What you’ll need

5–7 years in an operations, administrative, or business support role
Track record of owning outcomes through supervisory experience or independent ownership of a budget, function, or process
Hands-on experience managing timecards and schedules for a distributed or field-based workforce
Bookkeeping and financial reporting experience, including accounts payable/receivable, monthly close, and budget-to-actual tracking
QuickBooks Online experience strongly preferred
Experience working within financial controls and approval workflows
Track record of working independently and remotely without daily supervision
Experience administering business software platforms, including user provisioning, permissions, and vendor coordination
Comfort evaluating and recommending new tools
Clear written communication and comfort documenting processes
Strong attention to detail
Experience in commercial janitorial, facilities, or another field-services business is nice to have
Prior use of QuickBooks Online or HubSpot is nice to have
Social media content creation and community management experience is nice to have
Comfort using AI tools such as Claude is nice to have

Benefits

Comp & perks

Remote work with required in-person time in Rockledge, FL, including quarterly planning sessions and select meetings
Full-time schedule, 40 hours per week, Monday through Friday
Exposure to leadership-team planning and ownership of finance, HR, and IT & Systems
Use of AI tools for drafting, research, and administrative work