Finance & Administration Manager

Progressive Cleaning

. Serve as a member of the leadership team and own results across finance, HR, and IT .

Posted 10/9/2026full-timeRemote • Rockledge • Florida • United StatesMid-LevelSenior💰 $30 - $33 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in financial management, including bookkeeping, payroll processing, and budget tracking, while effectively coordinating HR and IT functions. Proven ability to manage operations and administrative tasks in a remote environment, ensuring compliance and efficiency across business platforms.

Highest-signal resume keywords

QuickBooks Online ExperienceBookkeeping and Financial ReportingTimecard Management for Distributed WorkforceBusiness Software AdministrationClear Written Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

BookkeepingFinancial ReportingPayroll ProcessingBudget TrackingTimecard ManagementVendor CoordinationUser ProvisioningAccounts PayableAccounts ReceivableCompliance Documentation

Soft Skills

Attention to DetailIndependent WorkClear CommunicationOrganizational SkillsProblem-Solving

Tools & Technologies

QuickBooks OnlineSweptAI ToolsHubSpot

Industry Keywords

Facilities ManagementField-Services BusinessCommercial JanitorialFinancial ControlsApproval Workflows

About the role

Key responsibilities & impact

Serve as a member of the leadership team and own results across finance, HR, and IT
Set quarterly priorities, participate in quarterly and annual planning, and lead weekly area check-ins
Track key performance numbers for finance, HR, and IT
Manage employee timecards in Swept, including daily review, corrections, and edits
Prepare payroll-ready timecard reports for review before payroll cutoffs
Own recruiting, hiring, onboarding, job postings, candidate scheduling, offers, and new-hire paperwork
Maintain employee records and compliance documentation, tracking expirations
Administer compensation and benefits, including pay changes, plan enrollment, and vendor coordination
Maintain employee schedules and site assignments
Route call-outs and staffing notifications to supervisors
Maintain cleaning checklists, instructions, security protocols, and site details in Swept
Monitor supply requests, maintain supply lists, and clarify requests with field teams
Place supply and material orders, track deliveries, reconcile orders, and resolve vendor discrepancies
Own day-to-day bookkeeping in QuickBooks Online, including bill entry, invoicing support, reconciliation, and close
Maintain the QuickBooks Online product and service list
Deliver weekly financial snapshots and monthly reporting
Support annual budgeting and P&L reviews by compiling historical data and flagging variances
Coordinate with the outside CPA on filings and deadlines
Administer company software, including user provisioning, license management, and configuration across business platforms
Coordinate with vendors and support lines on platform issues and recommend fixes or upgrades
Manage inbound calls, recurring internal communications, event logistics, and outside-organization coordination
Use AI tools for content drafting, research, and administrative work

Requirements

What you’ll need

5–7 years in an operations, administrative, or business support role
Track record of owning outcomes through supervisory experience or independent ownership of a budget, function, or process
Hands-on experience managing timecards and schedules for a distributed or field-based workforce
Bookkeeping and financial reporting experience, including accounts payable/receivable, monthly close, and budget-to-actual tracking
QuickBooks Online experience strongly preferred
Experience working within financial controls and approval workflows
Track record of working independently and remotely without daily supervision
Experience administering business software platforms, including user provisioning, permissions, and vendor coordination
Comfort evaluating and recommending new tools
Clear written communication and comfort documenting processes
Strong attention to detail
Experience in commercial janitorial, facilities, or another field-services business is nice to have
Prior use of Swept, QuickBooks Online, or HubSpot is nice to have
Social media content creation and community management experience is nice to have
Comfort using AI tools such as Claude is nice to have

Benefits

Comp & perks

Remote work
Required in-person quarterly planning sessions and select meetings in Rockledge, FL
Full-time schedule of 40 hours per week, Monday through Friday