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Executive Assistant – Operations All-Rounder
Project Bay. Support the founding team with day-to-day operations .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational skills and the ability to manage multiple tasks effectively while supporting day-to-day operations. Proficient in Google Workspace and MS Office, with a focus on creating professional presentations and maintaining internal systems.
Highest-signal resume keywords
Google Workspace ProficiencyMS Office ExpertiseOrganizational SkillsService-Oriented CommunicationProject Coordination
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Quotation PreparationInvoice ManagementSpreadsheet CreationPresentation DevelopmentAccounting Support
Soft Skills
Positive DemeanorIndependent Working StyleSolution-Oriented MentalityEffective CommunicationReliability
Tools & Technologies
Google SheetsGoogle SlidesExcelPowerPointSlack
Industry Keywords
Office ManagementStartup EnvironmentAdministrative TasksTeam Events CoordinationGeneralist Mindset
About the role
Key responsibilities & impact- Support the founding team with day-to-day operations
- Take on a variety of ad hoc projects and administrative tasks
- Prepare quotations and invoices
- Handle preparatory tasks for accounting
- Make important calls and communicate confidently and professionally by phone and in writing with partners, service providers, and customers
- Plan and organize workations and team events
- Coordinate schedules and travel arrangements for internal and external participants
- Create and maintain clear spreadsheets in Google Sheets and Excel
- Create professional presentations in Google Slides and PowerPoint
- Structure and maintain internal systems
Requirements
What you’ll need- Completed commercial training, a degree, or relevant professional experience in an assistant, office management, or startup environment
- Generalist all-rounder mindset and willingness to take on a diverse range of tasks
- Highly independent and reliable working style
- Excellent organizational skills and the ability to maintain an overview while managing multiple tasks
- Experienced in using Google Workspace, particularly Google Sheets and Google Slides
- Proficient with MS Office, Slack, and similar digital tools
- Positive demeanor and service-oriented communication style
- Enjoy direct communication by phone with partners and customers
- Energetic, solution-oriented, hands-on mentality
- Willingness to actively get involved and make a tangible impact
Benefits
Comp & perks- Fixed-term contract through December 16, 2027, with the possibility of extension
- Long-term opportunities for personal development
- Fair compensation
- Benefits in kind
- Open communication and short decision-making channels
- International and friendly working environment
- Dynamic company culture
- Responsibility and the opportunity to make a tangible impact on new ventures and business models
- Opportunity to build a first-class network of organizations and individuals in the startup ecosystem