Marketing Coordinator

Prominence Advisors

. Serve as the single point of ownership for coordinating OG events, including details, timelines, materials, internal coordination, and follow-up.

Posted 10/6/2026full-timeRemote • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong capabilities in event coordination, marketing campaign management, and stakeholder alignment, with a focus on detail-oriented execution and proactive problem-solving. Proficient in managing timelines, budgets, and communication across various teams and vendors in the healthcare and life sciences sectors.

Highest-signal resume keywords

Event CoordinationMarketing Campaign ManagementProject Management ToolsSalesforce ProficiencyB2B Marketing Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event PlanningBudget TrackingLead Capture ManagementContent Production SupportVendor Management

Soft Skills

Highly OrganizedProactiveDetail-OrientedReliable Follow-ThroughSelf-Directed

Tools & Technologies

Microsoft 365Google WorkspaceSalesforceMarketing Automation ToolsSocial Media Scheduling Tools

Industry Keywords

HealthcareLife SciencesB2BProfessional ServicesRemote Work Experience

About the role

Key responsibilities & impact

Serve as the single point of ownership for coordinating OG events, including details, timelines, materials, internal coordination, and follow-up.
Build and manage event plans and checklists covering milestones, owners, deadlines, logistics, and deliverables.
Coordinate venues, registration, attendee communications, booth and presentation materials, shipping, travel details, and on-site needs.
Align Sales, Partnerships, leadership, and subject matter experts on roles, schedules, and responsibilities.
Manage post-event lead and contact capture, follow-up communications, recap summaries, and lessons learned.
Partner with the Director of Marketing to execute campaigns and keep activities, deliverables, and timelines moving.
Track campaign tasks and deadlines, flag risks or delays, and follow up with contributors.
Coordinate production and review of emails, social posts, webinars, collateral, and website updates.
Support campaign launch readiness by confirming materials, approvals, audiences, and channels.
Maintain campaign tracking and reporting inputs, including activity logs and Salesforce campaign data.
Own and maintain the overall marketing calendar across events, campaigns, social media, content, and other activities.
Identify scheduling conflicts, capacity constraints, or gaps and raise them early.
Organize marketing files, templates, asset libraries, and documentation.
Coordinate with Sales, Partnerships, and other Healthcare and Life Science teams.
Serve as a point of contact for marketing requests and clarify needs, timelines, and next steps.
Manage day-to-day coordination with marketing vendors, including requests, quotes, timelines, deliverables, and invoices.
Order, track, and manage marketing materials, printed collateral, promotional items, inventory, and shipping.
Schedule meetings, reviews, and working sessions.
Track marketing spend, purchase requests, and activity against plan.
Improve marketing processes, checklists, and workflows.

Requirements

What you’ll need

2–4 years of experience in marketing coordination, event coordination, project coordination, or a related operational role, preferably in a B2B, professional services, healthcare, life science, or technology environment.
Demonstrated experience coordinating events, conferences, or programs with many moving parts, stakeholders, and deadlines.
Experience supporting marketing campaigns or content production from planning through launch and follow-up.
Experience working with vendors, managing orders, and tracking deliverables and budgets.
Proficiency with Microsoft 365 or Google Workspace, project management tools, and virtual collaboration tools.
Experience with Salesforce, marketing automation, social media scheduling, or content management tools is a plus.
Healthcare or life science industry experience preferred.
Bachelor’s degree in marketing, communications, business, or a related field, or equivalent experience.
Experience working successfully in a remote environment preferred.
Exceptionally organized, with the ability to manage many details, deadlines, and priorities at once.
Proactive and self-directed; anticipates needs, identifies issues early, and acts without waiting to be asked.
Highly detail-oriented, with a strong commitment to accuracy and quality.
Reliable follow-through; takes ownership of tasks and sees them through to completion.
Must be legally authorized to work in the United States without sponsorship.

Benefits

Comp & perks

Competitive Salaried and Hybrid Compensation Plans
Health Care Plan (Medical, HSAs, Dental & Vision)
Retirement Plan (401k)
Life Insurance (Basic, Voluntary & AD&D)
Dependent & Health Savings Accounts
Short Term & Long Term Disability
Paid Time Off (Vacation/Sick & Public Holidays)
Training & Development Fund
Work From Home
Charitable Giving to Causes You Believe In