Proposal Coordinator

Prominent Global Solutions (PGS)

. Support the NASA SEWP Program Manager, Capture Leads, and opportunity leads in coordinating federal RFIs, proposals, quotations, and NASA SEWP opportunities from intake through submission, award support, and operational handoff .

Posted 10/6/2026full-timeUnited StatesMid-LevelSenior💰 $85,000 - $110,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in federal proposal coordination, including RFIs, RFQs, and RFPs, with a strong understanding of federal acquisition processes and compliance requirements. Proficient in managing multiple assignments and collaborating with diverse teams to ensure timely and accurate proposal submissions.

Highest-signal resume keywords

Federal Proposal CoordinationFAR and DFARS KnowledgeMicrosoft Word ProficiencyProposal Editing and Quality ControlAPMP Foundation-Level Certification

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal DevelopmentCompliance MatricesDocument FormattingProposal SchedulingPricing Documentation Verification

Soft Skills

Organizational SkillsWritten CommunicationVerbal CommunicationProject CoordinationFollow-Through Skills

Tools & Technologies

Microsoft ExcelMicrosoft PowerPointMicrosoft TeamsSharePointAdobe Acrobat

Certifications & Qualifications

APMP Foundation-Level CertificationShipley Proposal Training

Industry Keywords

Federal Government ProposalsNASA SEWPGWACsIDIQsGovernment Contracting

Tech Stack

Tools & technologies

CloudCyber Security

About the role

Key responsibilities & impact

Support the NASA SEWP Program Manager, Capture Leads, and opportunity leads in coordinating federal RFIs, proposals, quotations, and NASA SEWP opportunities from intake through submission, award support, and operational handoff
Monitor NASA SEWP CHOP, NASA SEWP communications, and other opportunity sources for RFIs, RFQs, RFPs, task orders, amendments, notices, deadlines, and related actions
Review solicitations, statements of work, task orders, amendments, evaluation criteria, clauses, attachments, and acquisition documents to identify requirements, deliverables, deadlines, evaluation factors, and compliance risks
Develop and maintain proposal schedules, compliance matrices, response outlines, responsibility assignments, review milestones, action-item trackers, and submission checklists
Coordinate contributors and actions across Growth/Capture, Technical, Contracts, Finance, Recruiting, Program/Operations, and teaming partners
Facilitate proposal kickoff meetings, status reviews, assignments, deadlines, approvals, decisions, and follow-up actions
Collect, track, and integrate technical, management, staffing, pricing, resume, past-performance, corporate, contractual, and administrative inputs
Track labor categories, levels of effort, labor rates, staffing assumptions, key personnel information, resumes, availability or commitment information, and supporting documentation
Prepare, edit, proofread, format, and assemble RFIs, quotations, proposals, and supporting documentation
Verify pricing documentation for mathematical accuracy, consistency, completeness, approvals, and alignment with solicitation instructions
Conduct proposal compliance and quality-control reviews and facilitate resolution of missing information, inconsistencies, pricing questions, schedule risks, resource constraints, and approval gaps
Conduct targeted customer, incumbent, competitor, market, and acquisition research
Maintain audit-ready proposal files, reusable proposal resources, corporate information, teaming-partner information, and document/version control
Coordinate final proposal reviews, approvals, authorized submissions, amendments, questions and answers, clarifications, evaluation notices, and post-submission actions
Maintain opportunity, quotation, proposal, submission, award, loss, and status data in designated systems and provide status updates
Coordinate post-award handoff of proposal documentation, pricing, staffing commitments, assumptions, contractual requirements, deliverables, and relevant records
Document lessons learned and recommend improvements to proposal workflows, templates, content libraries, compliance tools, tracking systems, and collaboration practices
Protect proprietary, procurement-sensitive, pricing, staffing, customer, partner, and corporate information

Requirements

What you’ll need

Minimum of five years of professional experience supporting federal government proposals, RFIs, quotations, capture operations, federal sales operations, or closely related Government Contracting activities, with significant hands-on proposal coordination experience
Demonstrated experience coordinating federal RFIs, RFQs, RFPs, task-order responses, quotations, or other competitive federal submissions
Working knowledge of federal acquisition processes and terminology, including FAR and DFARS, solicitation structures, clauses, amendments, representations and certifications, evaluation criteria, and task-order procedures
Demonstrated ability to review federal solicitation documents and translate requirements into compliance matrices, proposal schedules, responsibility assignments, trackers, and submission requirements
Demonstrated experience coordinating inputs from multiple internal contributors, teaming partners, subcontractors, consultants, or other external proposal participants
Strong proposal editing, proofreading, formatting, document-production, and quality-control skills
Advanced proficiency with Microsoft Word, including styles, templates, tables, headers and footers, section breaks, document comparison, track changes, and complex document formatting
Proficiency with Microsoft Excel, PowerPoint, Teams, SharePoint, Adobe Acrobat/PDF tools, and related collaboration and document-management systems
Experience using CRM, opportunity-management, proposal-management, pipeline-management, or federal market-intelligence systems
Strong organizational, project-coordination, written communication, verbal communication, and follow-through skills
Demonstrated ability to manage multiple concurrent assignments, competing priorities, and fixed submission deadlines
Ability to identify emerging risks or missing information, maintain accountability for open actions, and appropriately escalate issues requiring functional or management decisions
Ability to work collaboratively with Growth/Capture, Technical, Contracts, Finance, Recruiting, Program/Operations, executive leadership, and external teaming partners
Demonstrated ability to appropriately handle proprietary, procurement-sensitive, personnel, pricing, customer, partner, and corporate information
Bachelor's degree in Business, Communications, English, Marketing, Government Contracting, or a related discipline preferred; relevant professional experience may substitute for formal education
Direct experience supporting NASA SEWP V or SEWP VI preferred
Experience using NASA SEWP CHOP preferred
Experience supporting high-volume federal GWACs, IDIQs, or comparable contract vehicles preferred
Experience supporting federal professional-services proposals, particularly IT, cybersecurity, cloud, engineering, program management, or other mission-support services preferred
Experience with SAM.gov, GSA eBuy, GovWin IQ, CRM platforms, SharePoint, and other federal opportunity, pipeline, or proposal-management systems preferred
APMP Foundation-level certification, Shipley proposal training, or comparable federal proposal-development training preferred

Benefits

Comp & perks

Remote work
Flexible ability to work in a virtual, hybrid, or office-based environment as determined by company requirements and assigned responsibilities
Occasional work outside normal business hours to support time-sensitive submissions and Government deadlines