Payroll Specialist

Propelis

. Administer and coordinate complex multi-country payroll operations across the Americas region .

Posted 9/18/2026full-timeRemote • CanadaMid-LevelSenior💰 CA$70,000 - CA$75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive expertise in multi-country payroll operations, particularly in Canada and the Americas, with a strong focus on compliance, payroll audits, and vendor management. Proficient in using payroll systems like UKG and ADP Celergo, while also providing mentorship and guidance within a global payroll team.

Highest-signal resume keywords

Multi-Country Payroll ManagementUKG Workforce Management AdministrationADP Celergo ExperiencePayroll Compliance and RegulationsVendor Management Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

End-to-End Payroll ExpertisePayroll AuditsStatutory FilingPayroll ReconciliationMicrosoft Excel ProficiencyEOR Payroll OperationsPayroll Transformation ExperienceData ReconciliationIssue ResolutionProcess Improvement

Soft Skills

Attention to DetailMentoring and GuidanceAbility to Manage Competing Deadlines

Tools & Technologies

UKGADP CelergoWFM Systems

Certifications & Qualifications

PayrollOrg CertificationCIPP CertificationGPA CertificationNPI Certification

Industry Keywords

Payroll RegulationsTax ComplianceSocial SecurityPensionsStatutory BenefitsEmployment-Related Payroll Requirements

About the role

Key responsibilities & impact

Administer and coordinate complex multi-country payroll operations across the Americas region
Manage end-to-end payroll cycles for assigned Americas countries, with primary focus on Canada
Manage EORs
Process, review and approve monthly and off-cycle payrolls using UKG, ADP Celergo and/or in-country payroll systems
Administer UKG Workforce Management, including time and attendance data, schedules, absence records, pay rules, exceptions, approvals, interfaces and issue resolution
Perform detailed payroll audits and validate hires, terminations, salary changes, variable pay, overtime, absences, benefits, deductions and retroactive adjustments
Reconcile payroll reports and ensure accuracy of payroll outputs, statutory deductions, employer costs and net pay
Ensure compliance with local tax, social security, pension, statutory benefit, employment and reporting requirements
Act as a primary escalation point for complex payroll queries from employees, HR, Finance, managers and vendors
Liaise with ADP, UKG and in-country payroll providers on processing, SLA adherence, issue resolution and continuous improvement
Support month-end and year-end payroll activities, statutory filings, reconciliations, finance reporting, employee documents and audits
Develop, maintain and review SOPs, payroll calendars, controls documentation and country-specific process maps
Provide guidance and knowledge sharing to Payroll Specialists and support cross-training within the Global Payroll Team
Lead or support payroll projects, system implementations, integrations, testing, standardization and process improvement initiatives across Americas
Report to the Sr. Payroll Manager

Requirements

What you’ll need

5-8 years of relevant working experience in multi-country payroll, preferably across Americas
Strong end-to-end payroll expertise, including pre-payroll audits, calculation review, statutory filing, post-payroll reconciliation and issue resolution
Strong understanding of Canadian, US and Americas payroll regulations, taxation, social security, pensions, statutory benefits and employment-related payroll requirements
Advanced proficiency in Microsoft Excel
Experience navigating global payroll platforms such as ADP Celergo, UKG and WFM systems
Hands-on UKG WFM administration experience is required
High attention to detail and ability to identify variances, reconcile data and improve controls across multiple software platforms
Strong vendor-management skills
Experience in a fast-paced HR/Payroll environment and ability to manage competing deadlines across multiple jurisdictions
Ability to mentor, guide and support colleagues within a regional and global payroll structure
Experience with EOR payroll operations and/or payroll vendor transitions across Americas is advantageous
PayrollOrg, CIPP, GPA, NPI or similar payroll association certification is advantageous
Additional language capability is advantageous
Experience with payroll transformation, mergers and acquisitions, new country implementations, system integrations or global programme rollouts is advantageous

Benefits

Comp & perks

Equal employment opportunities
Reasonable accommodations during the recruitment process
Accessible employment website and application process