Transaction Coordinator

Prophet Homes

. Coordinate a high volume of real estate transaction files from executed contract through closing .

Posted 9/23/2026full-timeDallas • Texas • United StatesMid-LevelSenior💰 $70,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing high-volume real estate transactions, ensuring accuracy and compliance throughout the closing process. Strong organizational skills and attention to detail are essential for tracking deadlines and coordinating with multiple stakeholders.

Highest-signal resume keywords

Transaction CoordinationReal Estate TransactionsOrganizational SkillsDeadline ManagementCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Transaction CoordinationReal Estate TransactionsDocument ReviewDeadline TrackingEscrow Management

Soft Skills

Organizational SkillsAttention to DetailWritten CommunicationVerbal CommunicationCollaboration

Tools & Technologies

Transaction Management Systems

Certifications & Qualifications

Real Estate License

Industry Keywords

Wholesale Real EstateInvestment Real EstateOff-Market TransactionsCalifornia Transaction CoordinatorHigh-Volume Environment

About the role

Key responsibilities & impact

Coordinate a high volume of real estate transaction files from executed contract through closing
Work primarily with wholesale, off-market, and investment real estate transactions
Manage numerous active transactions, deadlines, and closing timelines simultaneously
Review transaction documents for completeness, accuracy, and required signatures
Track important dates, deposits, title/escrow milestones, and scheduled closings
Coordinate with agents, buyers, sellers, title companies, and internal departments
Maintain organized and accurate electronic transaction files
Follow up on missing documents, signatures, approvals, and outstanding action items
Provide regular updates on transaction status and upcoming deadlines
Assist in identifying potential issues that could delay or prevent a closing
Communicate changes or concerns quickly to the appropriate team members
Adapt to changing priorities and accelerated closing timelines
Support transaction-related administrative and operational needs

Requirements

What you’ll need

3-5 years of previous transaction coordination, real estate, or related administrative experience strongly preferred
Real estate license preferred but not required
Previous California Transaction Coordinator experience preferred but not required
Experience working in a high-volume, deadline-driven environment
Experience with wholesale, investment, off-market, or investor-focused real estate transactions is a strong plus
Strong organizational and time-management skills
Excellent attention to detail
Strong written and verbal communication skills
Ability to manage numerous transactions, priorities, and deadlines simultaneously
Comfortable following up with multiple parties to keep transactions moving
Ability to work collaboratively with agents and internal departments
Comfortable learning new technology and transaction management systems
Must be local to the Dallas-Fort Worth area
Must be located in the United States and authorized to work

Benefits

Comp & perks

Hybrid work schedule
Full-time Monday–Friday schedule, 9 am to 5 pm CT
Collaborative, high-performance team culture
Opportunity to grow with one of the most dynamic investment brokerages in the market