Finance Operations Specialist

Protect Democracy

. Manage the financial lifecycle of organizational spending from budget and contract through purchase order, invoice, payment, and financial reporting .

Posted 10/2/2026full-timeRemote • United StatesMid-LevelSenior💰 $84,300 - $94,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing the financial lifecycle, including budgeting, contract management, and financial reporting. Proficient in project management and process improvement within finance operations, with a strong focus on compliance and stakeholder collaboration.

Highest-signal resume keywords

Financial Lifecycle ManagementProcure-To-Pay ProcessProject ManagementBudgeting And Financial ReportingProblem-Solving Ability

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Financial AnalysisAccounts PayableContract ManagementInvoice ProcessingBudget ManagementDiscrepancy ResolutionWorkflow CoordinationPolicy ComplianceFinancial ReportingOperational Transactions

Soft Skills

Organizational SkillsCommunication SkillsRelationship ManagementJudgmentProactive Approach

Tools & Technologies

Sage IntacctRampFinancial SystemsProcurement Systems

Industry Keywords

Finance OperationsNonprofitLegalAdvocacyGrant-Based Financial Structures

About the role

Key responsibilities & impact

Manage the financial lifecycle of organizational spending from budget and contract through purchase order, invoice, payment, and financial reporting
Own significant portions of Protect Democracy's contract-to-payment lifecycle
Coordinate workflows from Finance review and contract execution through vendor setup, purchase orders, invoice review, payment, renewal, and closeout
Develop working knowledge of organizational, team, and project budgets and spending commitments
Review proposed spending, maintain accurate purchase order and commitment records, monitor contract utilization, and identify issues requiring resolution
Review and process invoices, reimbursements, and card transactions
Ensure documentation, approvals, coding, policy compliance, and connections to contracts, purchase orders, and budgets
Project-manage Finance Operations initiatives, coordinating stakeholders, timelines, decisions, dependencies, and execution
Design and continuously improve Finance systems, workflows, and controls, including Ramp procurement/contract functionality, Finance Help Desk processes, integrations, automations, and procedures
Serve as a Finance partner to staff and vendors, resolving routine and moderately complex issues and escalating when appropriate
Support budgeting, forecasting, and financial analysis by maintaining committed-spend information and identifying potential variances
Contribute to year-end, audit, reporting, systems implementation, and other cross-functional Finance projects

Requirements

What you’ll need

Approximately 4–7 years of relevant professional experience in finance operations, accounting operations, procurement, accounts payable, or a related field
Experience across multiple stages of the procure-to-pay or contract-to-payment lifecycle
Experience independently owning processes or workstreams and project-managing cross-functional work across financial entities
Working knowledge of accounting, budgets, and financial reporting
Ability to understand how operational transactions and spending decisions affect the general ledger and broader financial plans
Sound judgment and problem-solving ability
Experience identifying discrepancies, resolving moderately complex operational issues independently, and escalating appropriately
Strong organizational, communication, and relationship-management skills
Ability to manage substantial transaction/workflow volume and competing priorities
Proactive, systems-oriented approach with demonstrated interest in improving processes
Deep commitment to Protect Democracy's mission
Preferred, but not required: experience with nonprofit, legal, advocacy, project- or grant-based financial structures
Preferred, but not required: familiarity with Sage Intacct, Ramp, or comparable financial/procurement systems
Candidates reaching the final hiring stage must satisfactorily complete a pre-offer background check
Must be authorized to work in the United States

Benefits

Comp & perks

Flexible location and remote-first work within the United States
Shared workspaces available
At least two team retreats per year
Flexible vacation policy encouraging 4–5 weeks annually
Generous sick leave
12 paid holidays
6 weeks of paid family medical leave
18 weeks of paid parental leave
401(k) plan with up to 6% employer match, vesting immediately
Employee medical premiums covered at 100%; dependents covered up to 95% depending on plan
Employee and dependent dental/vision covered at 100%
Long-term disability insurance
Life insurance
Fertility benefits
Home office stipend
Discretionary bonuses
Mentorship and professional growth opportunities
Professional development opportunities