Protect Democracy

Paralegal

• Support multi-faceted litigation and legal advocacy projects focused on preventing authoritarianism
• Support litigation by managing and organizing case files and documents
• Prepare and finalize legal memoranda and pleadings
• Coordinate court filings
• Help lead the discovery process
• Conduct research, synthesize findings, and draft memoranda, reports, and communications
• Cite-check, Bluebook, fact-check, proofread, and assist with drafting court filings, letters, and public-facing documents
• Engage with clients, opposing counsel, partner organizations, and other external stakeholders
• Draft press releases, social media content, talking points, outreach emails, op-eds, and blog posts
• Coordinate call logistics, create agendas, and draft internal communications
• Project manage litigation components, including work plans, progress tracking, and feedback
• Maintain and create information management systems, processes, and tools across impact teams
• Strategize with team members and contribute ideas in impact and litigation project brainstorming
• Propose projects advancing Protect Democracy’s mission
• Contribute to organization-wide culture-building initiatives
• Travel periodically, including at least two team retreats annually and potentially extended travel

Paralegal, Litigation Specialist

Operations

• Manage the financial lifecycle of organizational spending from budget and contract through purchase order, invoice, payment, and financial reporting
• Own significant portions of Protect Democracy's contract-to-payment lifecycle
• Coordinate workflows from Finance review and contract execution through vendor setup, purchase orders, invoice review, payment, renewal, and closeout
• Develop working knowledge of organizational, team, and project budgets and spending commitments
• Review proposed spending, maintain accurate purchase order and commitment records, monitor contract utilization, and identify issues requiring resolution
• Review and process invoices, reimbursements, and card transactions
• Ensure documentation, approvals, coding, policy compliance, and connections to contracts, purchase orders, and budgets
• Project-manage Finance Operations initiatives, coordinating stakeholders, timelines, decisions, dependencies, and execution
• Design and continuously improve Finance systems, workflows, and controls, including Ramp procurement/contract functionality, Finance Help Desk processes, integrations, automations, and procedures
• Serve as a Finance partner to staff and vendors, resolving routine and moderately complex issues and escalating when appropriate
• Support budgeting, forecasting, and financial analysis by maintaining committed-spend information and identifying potential variances
• Contribute to year-end, audit, reporting, systems implementation, and other cross-functional Finance projects

Paralegal, Litigation Specialist

Finance Operations Specialist