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Assistant Project Manager – Multi-Discipline
Providence Engineering. Support Project Managers with planning, organization, scheduling, resource coordination, and design concept verification .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong project management capabilities, including planning, organization, and resource coordination, while maintaining compliance with applicable regulations and standards. Proficient in documentation management and communication among diverse teams to support multi-discipline building design projects.
Highest-signal resume keywords
Project ManagementBuilding Design ExperienceMicrosoft Office Suite ProficiencyStrong Organizational SkillsEffective Communication Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project PlanningResource CoordinationDocument ControlCost AnalysisProposal PreparationTask DelegationRisk IdentificationQuality ControlMulti-Discipline CoordinationMeeting Documentation
Soft Skills
Attention to DetailSelf-MotivatedTeam-OrientedInterpersonal SkillsCustomer Service Skills
Certifications & Qualifications
Licensed Professional Engineer (PE)Licensed Structural Engineer (SE)
Industry Keywords
ArchitectureEngineeringConstructionWarehouse DesignCold Storage DesignFood Processing DesignProject LifecycleRegulatory ComplianceProposal Cost EstimatesSubcontractor Coordination
About the role
Key responsibilities & impact- Support Project Managers with planning, organization, scheduling, resource coordination, and design concept verification
- Set up and maintain electronic and hard-copy project files and documentation
- Coordinate communication among internal design teams, external consultants, clients, and vendors
- Participate in project meetings, prepare agendas, document minutes, and follow up on assigned tasks
- Monitor schedules, deadlines, deliverables, status logs, checklists, and calendars
- Coordinate submittals, RFIs, transmittals, document control, and drawing distribution
- Prepare and format proposals, reports, project deliverables, and supporting documentation
- Assist with timesheet tracking, expense reporting, contracted fees, invoice preparation, client invoicing, and accounts receivable follow-up
- Maintain redlines, markups, and document versions for internal quality control
- Assist with project budgets, task organization, cost analysis, and proposal cost estimates
- Coordinate subcontractor and consultant efforts, including contract routing, purchase order terms, and NDAs
- Identify project risks and recommend mitigation measures
- Support compliance with applicable regulations, standards, specifications, and best practices
- Participate in drawing reviews and coordinate redline markups with drafting teams
- Assist with staffing coordination, task delegation, colleague development, and knowledge-sharing
- Support business development through proposal preparation and exposure to securing future work
- Develop toward independently managing multi-discipline building design projects
- Perform other related duties as assigned
Requirements
What you’ll need- Associate’s degree or Bachelor’s degree in Architecture, Engineering, Construction, or a closely related field is required
- 5+ years of related engineering and/or building design experience
- Foundational understanding of architecture, engineering, and/or construction terminology, processes, and project lifecycles
- Strong organizational skills with attention to detail and the ability to maintain accurate project records
- Strong written and verbal communication skills, including ability to prepare meeting documentation
- Ability to manage multiple tasks and priorities in a fast-paced, deadline-driven environment
- Self-motivated with a willingness to learn and take on new challenges
- Team-oriented with strong interpersonal and customer service skills
- Thorough understanding of or the ability to quickly learn about project requirements
- Proficient with Microsoft Office Suite or similar software to maintain accurate project records
- Legally authorized to work in the United States
- Must indicate whether authorization applies to any U.S. employer or only a current sponsoring employer
- Must indicate whether employment visa sponsorship will be required now or in the future
- Willingness to undergo a background check
- Application asks about experience with Warehouse, Cold Storage, and Food Processing building design and project management
- Application asks whether the candidate is a licensed professional engineer (PE) and, if so, in which states
- Application asks whether the candidate is a licensed structural engineer (SE) and, if so, in which states
Benefits
Comp & perks- Full-time employment
- Hybrid work arrangement
- Professional development activities
- Opportunities to develop client-facing communication skills
- Opportunities to support colleague development through collaboration and knowledge-sharing