Payroll & Accounting Specialist

PSS

. Collect, review, and verify employee timesheets and supporting documentation .

Posted 11/10/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $35 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Proficient in payroll processing, including timesheet verification, wage calculation, and compliance with regulations. Strong organizational and communication skills are essential for maintaining accurate records and collaborating with HR and program staff.

Highest-signal resume keywords

Payroll ProcessingExcel ProficiencyQuickBooks KnowledgeInterpersonal SkillsDetail-Oriented

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll CalculationTimesheet VerificationPTO TrackingFinancial DocumentationCredit Card ReconciliationInvoice ProcessingAccounting TasksData EntryRegulatory ComplianceProblem Solving

Soft Skills

Excellent CommunicationOrganizational SkillsTeam CollaborationIndependenceJudgment

Tools & Technologies

ExcelWordOutlookQuickBooks

Certifications & Qualifications

Bachelor’s Degree in Accounting

Industry Keywords

Payroll RecordsEmployee TimesheetsBenefit EnrollmentInternal ControlsAudit Support

About the role

Key responsibilities & impact

Collect, review, and verify employee timesheets and supporting documentation
Record hours, PTO, and payroll deductions in Excel
Communicate with program staff regarding timesheet discrepancies, errors, and PTO questions
Track and maintain PTO balances for all staff
Calculate wages, overtime, deductions, and tax withholdings in the Excel payroll spreadsheet
Maintain payroll records in compliance with federal, state, and local regulations
Allocate benefit-related invoices to appropriate programs or cost centers
Coordinate with HR to ensure accurate employee data and benefit enrollment
Perform monthly credit card reconciliations and document expenses
Review and record selected organizational invoices
Manage the agency’s FedEx account, including expedited payment shipments
Create and process catering invoices for program-related activities
Assist with general accounting tasks, including PO tracking and documentation
Ensure financial transactions are properly recorded and supported
Work closely with HR to maintain accurate employee records and updates
Ensure adherence to internal controls and organizational policies
Support audits by maintaining organized and accurate payroll and financial documentation

Requirements

What you’ll need

Bachelor’s degree in accounting strongly preferred
Excellent interpersonal and organizational skills
Strong computer skills
Proficiency with Excel, Word, and Outlook
Knowledge of QuickBooks preferred
Knowledge of maintaining files
Excellent written and oral communication skills
Ability to work independently and on a team
Detail-oriented
Maturity and good judgment when relating to peers, partners, and families
Ability to work with people from diverse backgrounds
Availability, dependability, and flexibility
Demonstrated ability to solve problems and think strategically

Benefits

Comp & perks

PTO
Health insurance
Dental and vision insurance
Life insurance
Short-term and long-term disability insurance
403(b) monthly contributions