Payroll Specialist

Puzzle 🧩🚀

. Process end-to-end payrolls for multiple clients using the vendor-specific platform .

Posted 9/18/2026full-timeRemote • United StatesJuniorMid-Level💰 $25 - $36 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in end-to-end payroll processing, including auditing, balancing, and managing payroll data for multiple clients. Proficient in Microsoft Excel for data manipulation and analysis, with strong documentation and organizational skills to develop client-specific payroll procedures.

Highest-signal resume keywords

Vendor-Specific Payroll ProcessingAdvanced Microsoft Excel ProficiencyPayroll Data Auditing and BalancingClient-Facing Payroll CommunicationsProcess Improvement and Standardization

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingData AuditingPayroll BalancingExcel VLOOKUP/XLOOKUPSUMIF(S) and COUNTIF(S)Pivot TablesData ValidationPayroll Principles and PracticesClient-Specific Payroll SOPsOperational Process Analysis

Soft Skills

Strong Verbal CommunicationStrong Written CommunicationCustomer Service SkillsInterpersonal SkillsProblem-Solving Skills

Tools & Technologies

Vendor-Specific Payroll PlatformMicrosoft Excel

Industry Keywords

Payroll ProcessingClient OnboardingPayroll DiscrepanciesOperational ImprovementTimekeeping Data

About the role

Key responsibilities & impact

Process end-to-end payrolls for multiple clients using the vendor-specific platform
Audit payroll data for earnings, deductions, and accruals
Perform payroll balancing
Manage new hires, terminations, compensation updates, and earnings/deduction changes
Process off-cycle payrolls, bonuses, commissions, and retroactive adjustments
Support payroll imports, integrations, and timekeeping data reviews
Collect, validate, and process payroll inputs with clients
Support new client onboarding by documenting payroll workflows, calendars, and operational processes
Analyze procedures and recommend process improvements
Develop and maintain client-specific payroll SOPs and onboarding documentation
Transition payroll operations into standardized workflows
Research and resolve payroll discrepancies and client inquiries
Participate in payroll projects, system optimizations, and onboarding activities
Collaborate cross-functionally to support payroll processing, data accuracy, and timely resolution
Perform other duties as assigned

Requirements

What you’ll need

Hands-on payroll processing experience in the vendor-specific system
Advanced Microsoft Excel proficiency, including auditing, manipulating, and reconciling large payroll data sets
Experience using Excel for payroll balancing, variance analysis, retro calculations, and data validation
Strong working knowledge of VLOOKUP/XLOOKUP, SUMIF(S), COUNTIF(S), IF statements, and pivot tables
Ability to import/export payroll files and review data feeds using Excel
Experience managing client-facing payroll communications
Strong verbal and written communication skills
Excellent customer service and interpersonal skills
Ability to manage multiple payrolls in a deadline-driven environment
Proven problem-solving skills with complex payroll scenarios
Ability to work independently and collaboratively in a fast-paced environment
Ability to analyze payroll workflows and identify operational improvement and process standardization opportunities
Strong documentation and organizational skills, including developing detailed client-specific payroll procedures and SOPs
Two to four years of direct vendor-specific payroll experience required
Working knowledge of payroll principles, practices, and procedures
Prolonged periods of sitting at a desk and working on a computer
Must be able to move up to 15 pounds at times
Must be able to participate in video conferences/meetings

Benefits

Comp & perks

Equal opportunity employer
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the role