HR Operations Specialist

Pyramid Healthcare

. Execute the end-to-end electronic onboarding process and ensure timely completion of employment documentation .

Posted 10/8/2026full-timeRemote • Pennsylvania • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in executing end-to-end electronic onboarding processes, ensuring compliance with established guidelines, and maintaining audit-ready personnel files. Proficient in HRIS platforms and MS Office, with strong organizational skills and the ability to manage multiple priorities in a regulated environment.

Highest-signal resume keywords

HR Operations ExperienceOnboarding CoordinationCompliance SupportHRIS ProficiencyExcellent Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Onboarding Process ExecutionCompliance AuditingCredential VerificationData ManagementDocumentation PreparationMS Office ProficiencyHRIS NavigationAttention to DetailProcess ImprovementBackground Check Coordination

Soft Skills

Interpersonal SkillsOrganizational SkillsIndependent WorkCollaborationProblem-Solving

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

Regulated EnvironmentEmployment VerificationLicensing StandardsAudit PreparationConfidentiality

About the role

Key responsibilities & impact

Execute the end-to-end electronic onboarding process and ensure timely completion of employment documentation
Coordinate occupational health testing, background checks, I-9 employment verifications, credential verification, education verification, and other pre-employment requirements
Ensure compliance with established guidelines and licensing codes
Coordinate with IT to set up employee access and equipment
Set up employee profiles in internal HR systems and trackers
Assist with filing new-hire paperwork and maintaining audit-ready personnel files
Monitor new-employee progress, identify delays or compliance risks, resolve issues, or escalate appropriately
Communicate with candidates, managers, and internal stakeholders throughout onboarding
Schedule new-hire orientation, track attendance, and document outcomes
Audit and maintain employee information and credentials according to licensing standards
Audit HR-system data for discrepancies and compliance issues
Prepare documentation for internal and external audits
Support audit preparation and ongoing compliance initiatives with HR leadership
Complete assigned training
Identify process gaps and recommend improvements
Perform other duties as assigned

Requirements

What you’ll need

High School Diploma or GED required
Bachelor’s degree preferred
Minimum of one (1) year experience in HR operations, onboarding, credentialing, or related administrative roles in a regulated environment preferred
Experience supporting compliance or audit processes strongly preferred
Proficiency in MS Office required
Experience navigating HRIS platforms and multiple systems preferred
HRIS experience preferred
Excellent verbal and written communication and interpersonal skills
Working knowledge of local, state, and federal standards and regulating body standards
Ability to navigate multiple systems, databases, and manual trackers simultaneously
Strong organizational skills and exceptional attention to detail and follow-through
Ability to work independently and collaborate effectively with cross-functional and remote teams
Ability to manage multiple priorities and deadlines in a high-volume, detail-oriented environment
High level of discretion and commitment to maintaining confidentiality
Ability to occasionally lift and/or move up to 10 pounds

Benefits

Comp & perks

Medical, Dental, and Vision Insurance
Flexible Spending Accounts
Life Insurance
Paid Time Off
401(k) with Company Match
Tuition Reimbursement
Employee Recognition Programs
Referral Bonus opportunities