Executive Assistant

QAD

. Coordinate projects and related tasks supporting the COO and executive functions across QAD globally .

Posted 9/17/2026full-timeRemote • United StatesMid-LevelSenior💰 £47,000 - £57,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project coordination and organizational skills while managing executive calendars and communications across multiple time zones. Proficient in handling confidential information and building relationships with key stakeholders in a fast-paced, global environment.

Highest-signal resume keywords

Executive Support ExperienceProject Coordination SkillsMicrosoft Office ProficiencyGoogle Workspace ProficiencyAnalytical Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project CoordinationAnalytical SkillsCalendar ManagementExpense ReportingDocument PreparationTravel CoordinationMeeting OrganizationConfidential Information HandlingTime ManagementTask Prioritization

Soft Skills

Attention to DetailDiscretionProactivityAdaptabilityDependability

Tools & Technologies

Microsoft OutlookMicrosoft ExcelMicrosoft PowerPointGoogle GmailGoogle CalendarGoogle DocsGoogle SheetsGoogle SlidesGoogle DriveGoogle Chat

Industry Keywords

C-Level Executive SupportGlobal OrganizationExecutive CorrespondenceFP&A CollaborationProcess Improvement

About the role

Key responsibilities & impact

Coordinate projects and related tasks supporting the COO and executive functions across QAD globally
Support ad hoc analysis and documentation preparation
Create content and execute communication tasks
Manage complex executive calendars across multiple time zones
Coordinate meeting requests and prioritize executive schedules
Prepare and submit executive expense reports
Draft correspondence, presentations and documents, including confidential communications
Organize domestic and international travel, itineraries, visas, accommodation and logistics
Prepare agendas, briefing materials and meeting documentation
Organize internal and external meetings, reminders, logistics and content
Handle executive correspondence and follow up on action items
Monitor executive action items and ensure completion
Manage calendars, meeting requests, budgets and travel spend
Act as point of contact among executives, employees and external partners
Work closely with FP&A
Build relationships with counterpart Executive Assistants and key stakeholders
Identify and implement process or AI-enabled improvements

Requirements

What you’ll need

3 years or more experience in executive support or administrative support areas
Experience supporting C-level executives within a fast-paced, global organization is highly desirable
Strong project coordination skills
Strong organizational skills and ability to prioritize multiple tasks with excellent attention to detail
Strong analytical skills
Ability to work independently and as part of a team
Ability to handle confidential information with discretion
Excellent written and spoken English
Excellent Microsoft Office skills, including Outlook, Excel and PowerPoint
Advanced proficiency with Google Workspace, including Gmail, Google Calendar, Google Docs, Google Sheets, Google Slides, Google Drive and Google Chat
Experience using Google Meet and Microsoft Teams
Excellent time management skills
Ability to work over various time zones
Trustworthy, professional, discreet, calm under pressure, proactive, resourceful, adaptable, dependable and detail-oriented

Benefits

Comp & perks

Health and well-being programs supporting work-life balance
Opportunity to join a growing business during expansion and transformation
Collaborative culture
Growth and opportunity environment
Compensation package based on experience and desired skill set
Equal opportunity and diversity, equity and inclusion programs