Senior Administrative Associate

QC Servion, LLC

. Provide general staff support through word processing, proofreading, spreadsheet data entry, and reporting .

Posted 10/2/2026full-timeRemote • United StatesSenior💰 $78,750 - $98,438 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in providing executive-level administrative support, including proficiency in MS Office Suite and effective communication skills. Capable of managing multiple tasks, maintaining confidentiality, and adapting to changing business requirements in a professional office environment.

Highest-signal resume keywords

Executive-Level SupportMS Office Suite ProficiencyTravel and Event CoordinationAttention to DetailDocument Management

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryProofreadingReport PreparationDocument AnalysisTyping Accuracy

Soft Skills

Effective CommunicationOrganizational SkillsSelf-MotivationProactivenessTeam Collaboration

Tools & Technologies

MS ExcelMS WordMS OutlookMS PowerPointMS TeamsMS SharePointAdobeBluebeamArtificial IntelligenceMachine Learning

Industry Keywords

Administrative ProceduresClerical SystemsEngineering Firm SupportRemote WorkConfidentiality

About the role

Key responsibilities & impact

Provide general staff support through word processing, proofreading, spreadsheet data entry, and reporting
Update specification files
Assist with proposal processes
Create and maintain internal resumes
Coordinate staff delivery and manage onboarding training schedules
Assist with creation, preparation, tracking, and presentation of internal company-wide meetings
Track policy and procedure updates
Research and purchase employee and client gifts
Manage swag logistics
Assist with file management, template updates, and standardization
Track document requests and ensure timely fulfillment and accurate recordkeeping
Manage the general email inbox and phone messages, respond to inquiries, and direct them to the appropriate department or manager
Book travel arrangements and register staff for industry events
Manage email and schedules
Develop meeting presentations and coordinate content among contributors
Manage expenses
Complete special projects for department directors
Complete assigned tasks and deliverables on time and on budget
Perform other related duties as assigned

Requirements

What you’ll need

Minimum of five years of experience in a professional office or consulting services environment
Experience providing executive-level support
Knowledge of administrative and clerical procedures and systems
Knowledge of booking and arranging travel and events
Progressive knowledge of administrative tasks required for an engineering firm
Skill using MS Office Suite: Excel, Word, Outlook, PowerPoint, Teams, and SharePoint
Skill using Adobe and/or Bluebeam
Skill using artificial intelligence, machine learning, and generative artificial intelligence
Accurate completion of assignments with attention to detail
Typing with minimal errors
Effective oral and written communication of technical and non-technical information
Ability to work independently with supervision and as a team member
Ability to maintain confidentiality and handle sensitive information
Ability to work successfully in a remote environment with effective communication, organizational skills, self-motivation, proactiveness, resourcefulness, and a distraction-free workspace
Ability to maintain neat, orderly, complete documents and project files
Ability to analyze and prepare documents, reports, and correspondence
Ability to work under pressure and meet close deadlines
Ability to manage multiple tasks and adapt to changing business requirements
Coverage of standard business hours, 8:00 AM–5:00 PM, Monday through Friday, in CST, PST, or a combination of both

Benefits

Comp & perks

Choice of comprehensive medical plans, including two PPO-style plans and an HDHP with HSA option
Flexible spending accounts (FSA)
Dental and vision plans
Medical, dental, and vision benefits for spouse/domestic partner and dependent children up to age 26
401(k) with company match and self-directed brokerage account option
PTO, including additional paid time off during the last week of the year
Company-paid life insurance coverage for employees and eligible dependents
Short- and long-term disability and AD&D coverage
Professional development opportunities
Tuition reimbursement
Professional licensing assistance
Paid parental leave after one year of employment