Board Secretary

Quintet Private Bank

. Support the Group Secretary General in managing all BSCO Boards and Board Committees .

Posted 10/8/2026contractLondon • United KingdomMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in executive administration within the financial services sector, with strong capabilities in diary management, meeting coordination, and documentation preparation. Proficient in building collaborative relationships and managing multiple priorities in a regulated environment.

Highest-signal resume keywords

Executive Assistant ExperienceDiary ManagementBoard Meeting CoordinationMicrosoft Office Suite ProficiencyFluent English Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Board Meeting PreparationMinute TakingDocument CreationAgenda ManagementRegulatory Documentation Review

Soft Skills

Attention to DetailProactive AttitudeAdaptabilityEmpathyCreative Problem Solving

Tools & Technologies

Diligent

Industry Keywords

Financial ServicesRegulated SectorBanking SectorCorporate GovernanceStakeholder Management

About the role

Key responsibilities & impact

Support the Group Secretary General in managing all BSCO Boards and Board Committees
Schedule quarterly and ad-hoc Board and Board Committee meetings
Prepare and distribute Board reports using Diligent
Act as the key UK administrative contact for Diligent
Take Board minutes, record and distribute actions
Prepare rolling agendas for Boards and Board Committees
File Board reports and minutes centrally and assist the Chair, NEDs and members with secretariat requests
Improve the structure of Board materials, templates, and documentation
Act as Executive Assistant to BSCO Non-Executive Directors, including diary management, expenses, and travel support
Build relationships with Board members, Executive Committee, Corporate Center, and stakeholders
Act as secretary to BSCO ExCo, including meeting scheduling, documentation, minute taking, agendas, filing, and secretariat support
Coordinate with the Chief of Staff on Executive Committee activity, Board meeting preparation, presentations, and post-meeting feedback
Provide Board, ExCo, and regulatory documentation to auditors or regulators
Review and update the annual Longform Report for the CSSF
Administer Board and Committee composition and manage related Terms of Reference

Requirements

What you’ll need

Proven and relevant EA/PA experience in a financial services (regulated) or associated banking sector
Experience in managing diary management and changing priorities
Ability to manage a demanding workload with a delivery focus and to work under pressure with conflicting and changing priorities
Used to working across a global organisation and building collaborative relationships with all employees
Adaptable, flexible, solution oriented and creative thinker with a high level of attention to detail
Proactive attitude, able to prioritize and work collaboratively with and across the Group in a virtual environment
Highly motivated, has high standards, shows empathy to colleagues and business stakeholders
Able to challenge status quo and provide solutions to problems
Strong and effective written/verbal communication skills
Fully conversant with Microsoft Office Suite (Word, Powerpoint, Excel) and ability to create documentation from scratch
English (fluent); French and German languages advantageous

Benefits

Comp & perks

6 month fixed term contract