Executive Assistant

RapidSOS

. Own the CEO’s and COO’s calendars, inboxes and priorities .

Posted 11/12/2026full-timeRemote • United StatesJunior💰 $50,000 - $100,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing executive calendars, correspondence, and logistics while utilizing AI-powered workflows for office automation. Exhibits strong organizational skills, attention to detail, and polished communication abilities to support senior executives effectively.

Highest-signal resume keywords

Executive Calendar ManagementAI-Powered Workflow AutomationGoogle Workspace ProficiencyProfessional Written CommunicationConfidential Information Handling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementCorrespondence DraftingWorkflow AutomationBudget ManagementTask Tracking

Soft Skills

Attention to DetailPolished CommunicationProactive MindsetFlexibilityIntegrity

Tools & Technologies

Google WorkspaceNavan

Industry Keywords

Executive SupportBoard Meeting LogisticsInvestor RelationsCustomer EngagementEvent Coordination

About the role

Key responsibilities & impact

Own the CEO’s and COO’s calendars, inboxes and priorities
Draft, edit and manage correspondence and briefing notes
Build and maintain AI-powered workflows and agents for executive-office automation
Serve as point of contact for board members, investors, customers, partners and employees
Own logistics for quarterly board meetings and coordinate investor meetings and briefing materials
Support Executive Leadership Team meetings and offsites, including scheduling, agendas, pre-reads, decisions and action items
Book and manage domestic and international executive travel in Navan
Coordinate on-site logistics and agendas for customer visits
Manage conference, speaking and industry event commitments
Coordinate all-hands meetings, town halls, company-wide forums and senior-candidate interview logistics
Run outreach programs for board members, investors, customers and partners
Manage the executive office budget, vendor invoices, annual spend tracking and Ramp expense compliance

Requirements

What you’ll need

1-2+ years of professional working experience; internship experience welcome
Experience supporting or working with senior executives
AI-forward; experience using agents and automation to build workflows preferred
Proficiency with Google Workspace, including Docs, Sheets and Slides
Strong organization and attention to detail
Careful proofreading and tracking of tasks through completion
Polished professional written and verbal communication
Ability to handle confidential information with discretion
Low ego, high integrity, self-starter mindset and ownership
Growth mindset and openness to feedback and training
Agile, proactive and able to anticipate needs
Flexibility to remain reachable during evenings, weekends, global time zones and urgent needs

Benefits

Comp & perks

Competitive salary and benefits
Equity participation/options
Dynamic, flexible and fun start-up work environment
Work with a passionate team on solving one of the largest challenges globally