HR Coordinator, Personal Assistant

RecruitGo

. Organise and maintain employee records, including conducting file audits and gap analysis .

Posted 9/22/2026full-timeRemote • PhilippinesMid-LevelSenior💰 ₱37,000 - ₱40,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing employee records, coordinating recruitment processes, and supporting HR functions while maintaining strong relationships with stakeholders. Proficient in data analysis and reporting, with a focus on delivering accurate information in a fast-paced environment.

Highest-signal resume keywords

Microsoft Office Suite ProficiencyStrong Excel SkillsEmployee Onboarding CoordinationHR Document PreparationCIPD Associate Member Qualification

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

File AuditsGap AnalysisPolicy ReviewDatabase ManagementRecruitment Lifecycle ManagementHR Metrics ReportingReference ChecksPerformance ManagementAnalytical SkillsMethodical Approach

Soft Skills

Superlative People SkillsRelationship-BuildingAbility to Work Under PressureEffective CommunicationTeam Collaboration

Certifications & Qualifications

CIPD Associate Member Qualification

Industry Keywords

HR AdvisoryGlobal OrganisationOverseas TeamsEmployee Records ManagementOnboarding Programs

About the role

Key responsibilities & impact

Organise and maintain employee records, including conducting file audits and gap analysis
Review and update policies and procedures
Support drafting and updating employee handbooks
Update internal databases and upload employee files
Liaise with hiring managers on job specifications, candidate filtering and shortlisting, first-stage interviews, and the full recruitment lifecycle up to junior management level
Prepare HR documents, including employment contracts, new starter offer packs, training agreements, and promotion letters
Manage and coordinate new starter onboarding and induction programmes
Manage and coordinate leaver processes and workflows
Liaise with external partners such as drug and alcohol or occupational health testing partners
Create regular reports and presentations on HR metrics
Assist payroll by providing employee information such as leave, sick days, and work schedules
Manage reference, right-to-work, criminal record, and other relevant checks
Provide template letters for mortgage, visa, and jury service duty exemption applications
Coordinate and issue end-of-probation reviews and annual appraisals
Support minute-taking at disciplinary and performance management hearings
Participate in HR projects such as job fairs, salary benchmarking, and benefits initiatives
Project the company image and brand to clients through various media
Develop relationships with team members, departments, and stakeholders
Perform general personal assistant duties including travel booking, invoicing, expense management, information collation for the company accountant, website and social media management, and sales support
Work with the internal team to ensure timely service delivery and that client expectations are met

Requirements

What you’ll need

Microsoft Office Suite proficiency and strong Excel skills
Analytical and methodical
Ability to work with Senior and Executive Management and deliver efficient and accurate information
Superlative people and relationship-building skills
Ability to perform well in a pressurised and fast-paced environment
Superb written and spoken English at corporate level
CIPD Associate Member qualification or willingness to work towards the qualification is nice to have
Experience within a Group HR Advisory role in a group and global organisation is nice to have
Exposure to supporting HR processes with Overseas teams is nice to have

Benefits

Comp & perks

Diverse Challenges: Each day offers fresh opportunities and unique challenges that keep your work engaging and rewarding.
Team Collaboration: Join forces with a supportive team, where your insights and contributions are valued.
Inclusivity: Be part of an inclusive and diverse workplace that values your contributions.
Work from Home (WFH)
VL, SL leave credits
Government-mandated benefits
9:00 AM – 6:00 PM GMT (London Time) work schedule