RecruitGo

Assistant

• Learn the full creator roster, including each creator's niche, audience, rates, and past partnerships
• Source and screen campaign opportunities on Later, Aspire, and other creator platforms for creator fit, rates, and brand alignment
• Write tailored pitches and submit partnership applications on behalf of creators
• Maintain creator profiles, platform connections, and media kits in Foam
• Manage platform reconnection requests and follow up until completion
• Send and track creator questionnaires through completion
• Build and maintain each creator's content repository with current, strong work examples
• Work with talent managers and campaign managers from application to selection
• Work with the internal team to ensure timely service delivery and client expectations are met

Talent Platforms Assistant

Paralegal

• Provide legal support to the law firm
• Conduct legal research and assist with case preparation
• Input new-client data into Leap case management software
• Input data into Wealthdocs and Elderdocs for document creation
• Select clauses consistent with client design sheets, dictated memos, and desired results
• Add custom clauses in Wealthdocs and Elderdocs
• Input client-provided financial information into Asset+Map, RightCapital, Nitrogen, and Riskalyze
• Draft opening and closing documents for Probate, Guardianships, Conservatorships, and other case types under attorney supervision
• Draft deeds and certificates of trust
• Electronically file deeds and certificates of trust
• Coordinate with clients and interact with courts and clients by phone or Zoom
• Work with the internal team to ensure timely delivery of services and meet client expectations

Executive Assistant

• Organise and maintain employee records, including conducting file audits and gap analysis
• Review and update policies and procedures
• Support drafting and updating employee handbooks
• Update internal databases and upload employee files
• Liaise with hiring managers on job specifications, candidate filtering and shortlisting, first-stage interviews, and the full recruitment lifecycle up to junior management level
• Prepare HR documents, including employment contracts, new starter offer packs, training agreements, and promotion letters
• Manage and coordinate new starter onboarding and induction programmes
• Manage and coordinate leaver processes and workflows
• Liaise with external partners such as drug and alcohol or occupational health testing partners
• Create regular reports and presentations on HR metrics
• Assist payroll by providing employee information such as leave, sick days, and work schedules
• Manage reference, right-to-work, criminal record, and other relevant checks
• Provide template letters for mortgage, visa, and jury service duty exemption applications
• Coordinate and issue end-of-probation reviews and annual appraisals
• Support minute-taking at disciplinary and performance management hearings
• Participate in HR projects such as job fairs, salary benchmarking, and benefits initiatives
• Project the company image and brand to clients through various media
• Develop relationships with team members, departments, and stakeholders
• Perform general personal assistant duties including travel booking, invoicing, expense management, information collation for the company accountant, website and social media management, and sales support
• Work with the internal team to ensure timely service delivery and that client expectations are met

HR Coordinator, Personal Assistant

Bookkeeper

• Reconcile bank feeds against invoices and resolve discrepancies
• Reconcile PayPal activity against bank feeds and invoice records
• Review and clean up bills queued for payment in Ramp
• Conduct monthly 401(k) reconciliation with Gusto
• Maintain accurate finance and accounting data in HubSpot deal records
• Verify contract values, deal values, and invoice amounts; investigate discrepancies
• Update expected payment dates and maintain a reliable financial source of truth in HubSpot
• Track overdue invoices and drive collections follow-up to resolution
• Document collections activity and client commitments
• Respond to creator inquiries about deal status, payment dates, invoicing, and payment history
• Investigate payment status and communicate delayed-payment updates professionally
• Escalate material payment delays or relationship risks to the CEO
• Support invoice creation automation and validate automated output
• Register and maintain HMG as a vendor across payment portals including Tipalti, Bill.com, Lumanu, SAP Ariba, and brand-specific systems
• Complete vendor onboarding, including W-9s, ACH and banking forms, insurance certificates, supplier questionnaires, and identity verification
• Securely manage platform credentials and access records
• Monitor client portals for invoice status, approval holds, rejected submissions, and remittances
• Submit invoices according to each client's required process and format
• Complete recurring vendor re-verification and annual revalidation
• Track onboarding progress against campaign timelines
• Build and maintain cash flow forecasting
• Support 1099 preparation and year-end filing
• Maintain documentation for CPA handoff
• Contribute to QuickBooks Online-to-Xero migration, including data validation and post-migration cleanup
• Handle confidential financial, payroll, tax, banking, contract, and personal information securely
• Follow credential-management, MFA, payment-change verification, and data-handling protocols
• Recognize and escalate phishing, payment fraud, and business email compromise attempts
• Manage finance workstreams across multiple concurrent campaigns
• Provide finance and executive assistant support to the CEO
• Identify and flag process improvements
• Collaborate with the internal team to deliver services on time and meet client expectations

Operations

• Reconcile bank feeds against invoices and resolve discrepancies
• Reconcile PayPal activity against bank feeds and invoice records
• Review and clean up bills queued for payment in Ramp
• Conduct monthly 401(k) reconciliation with Gusto
• Maintain accurate finance and accounting data in HubSpot deal records
• Verify contract value, HubSpot deal value, and invoice amounts match
• Update expected payment dates and maintain a reliable financial source of truth
• Track overdue invoices and drive collections follow-up to resolution
• Document collections activity and client commitments
• Respond to creator inquiries about deal status, payment dates, invoicing, and payment history
• Investigate payment status and communicate delayed-payment updates professionally
• Escalate material payment delays or relationship risks to the CEO
• Support invoice creation automation and troubleshoot workflow issues
• Register and maintain HMG as a vendor on Tipalti, Bill.com, Lumanu, SAP Ariba, and other client payment portals
• Complete vendor onboarding, re-verification, and annual revalidation requirements
• Monitor client portals for invoice status, approval holds, rejected submissions, and payment remittance
• Submit invoices according to each client's required process
• Build and maintain cash flow forecasting
• Support 1099 preparation and year-end filing
• Maintain documentation for CPA handoff
• Contribute to the QuickBooks Online to Xero migration
• Handle confidential financial, payroll, tax, banking, and personal information securely
• Follow credential-management, multi-factor authentication, payment-change verification, and data-handling protocols
• Recognize and escalate phishing, payment fraud, and business email compromise attempts
• Manage finance workstreams across concurrent campaigns
• Provide finance and executive assistant support to the CEO
• Identify and flag process improvements
• Coordinate with the internal team to ensure timely client service delivery and meet client expectations

Finance Operations Specialist

• Answer the phone and assess calls for applicability to the practice
• Schedule and reschedule appointments where appropriate
• Communicate with staff regarding problems with clients
• Perform data input and other administrative tasks
• Work with the internal team to ensure timely delivery of services to clients
• Ensure client expectations are met
• Provide a smooth and professional client experience

Talent Platforms Assistant

Paralegal

HR Coordinator, Personal Assistant

Bookkeeper

Finance Operations Specialist

Phone Intake and Scheduling Assistant