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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong bookkeeping capabilities with hands-on proficiency in Xero and Google Suite, ensuring compliance with UK VAT and Making Tax Digital requirements. Exhibits meticulous attention to detail and effective communication skills for managing client and freelancer interactions.
Highest-signal resume keywords
Xero ProficiencyBookkeeping ExperienceGoogle Suite ExpertiseUK VAT KnowledgeProject Budget Management
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Bank ReconciliationSystem OverhaulDigital Record-KeepingMonth-End SummariesVAT PreparationCredit ControlFreelancer OnboardingProject TrackingExcel ProficiencyTimesheet Management
Soft Skills
Attention to DetailProblem-SolvingWritten CommunicationVerbal CommunicationStakeholder Management
Tools & Technologies
Google WorkspaceGoogle SheetsGoogle DocsGoogle FormsTogglAsana
Certifications & Qualifications
AATICBSAIPA
Industry Keywords
Creative ServicesAgency EnvironmentProject BudgetsProfit TrackingMaking Tax Digital
About the role
Key responsibilities & impact- Perform an initial review and overhaul of the Xero system
- Bring bank reconciliations, transactions, and historical data fully up to date
- Maintain day-to-day bookkeeping for income and expenses
- Maintain digital record-keeping aligned with UK Making Tax Digital requirements
- Prepare month-end summaries, quarterly VAT information, and year-end documentation for external accounting review
- Raise and send retainer-based and project-phase client invoices
- Monitor project budgets and align invoiced amounts with actual worked hours and agreed project phases
- Manage credit control and follow up on outstanding payments
- Support freelancer onboarding through Google Forms, contract dispatches, and information gathering
- Oversee and consolidate monthly creative freelancer timesheets into master tracking sheets
- Reconcile freelancer invoices against budgeted project hours and flag overruns early
- Maintain central Google Workspace tracking documents, master Google Sheets, and project logs
- Support general project administration, workflow tracking, and client/freelancer communication as the role evolves
Requirements
What you’ll need- Proven, solid bookkeeping experience working with small businesses, agencies, or creative service providers
- Hands-on, proficient working knowledge of Xero, specifically bank reconciliations and system cleanup/overhaul
- Strong proficiency in Google Suite, including Google Sheets, Docs, and Forms
- Strong proficiency in Excel
- High degree of autonomy; able to take full ownership, work independently with minimal hand-holding, and solve problems proactively
- Meticulous attention to detail and accuracy with numbers, spreadsheets, and project tracking
- Strong written and verbal communication skills with professional stakeholder management
- Fully equipped home office with a reliable high-speed internet connection
- Availability to work remotely during UK business hours
- Working knowledge of UK VAT requirements, Making Tax Digital (MTD), and UK business banking setups
- Experience or familiarity with Toggl and Asana advantageous
- Background in a creative, design, production, or agency environment advantageous
- Formal bookkeeping qualification such as AAT, ICB, or SAIPA advantageous
- Experience managing agency/freelancer timesheets, project budgets, and profit tracking advantageous
- Openness to taking on wider client communications and project management support as the role grows advantageous
Benefits
Comp & perks- Flexible, part-time hourly basis (approximately 7–8 hours / 1 day per week)
- Opportunity for hours to grow as the business scales
- Fully remote work arrangement
- Independent contracting arrangement
- Flexible start and schedule