RecruitMyMom

Digital Marketing

• Provide practical delivery support as client work grows
• Conduct website and competitor research
• Create and edit B2B content
• Perform on-page SEO and keyword research
• Upload and format website content
• Support digital campaigns and reporting
• Work with analytics, Search Console, and SEO tools
• Use AI tools responsibly to improve research and delivery

B2B Digital Marketing, SEO Specialist

Account Executive

• Conduct high-volume outbound calls to warm leads, past enquiries, property vendors, and landlords
• Qualify leads from Leadrocket and Salesforce and maintain follow-up until leads are booked, qualified, or closed
• Secure property valuation appointments via Street CRM
• Handle objections, create urgency, and rescue at-risk appointments
• Coordinate Viewber appointments and manage viewing calendars
• Resolve scheduling overlaps and ensure clear handovers between vendors, applicants, and senior UK sales leaders
• Maintain accurate records across Salesforce, Leadrocket, Street, Viewber, and Google Workspace
• Record detailed call notes and next steps after every interaction
• Respond to internal messages within 15 minutes during shift hours
• Work Thursday–Monday from 09:00 to 17:00 UK time, including weekend shifts

Property Sales Consultant

Procurement

• Proactively search property portals to identify potential investment opportunities, including price-reduced, extended-listing, undervalued, or non-mortgageable stock
• Contact and build relationships with UK estate agents via telephone and email
• Inquire about current or upcoming stock and negotiate potential purchase opportunities
• Maintain recurring leads
• Research property auction catalogues, including multiple lots with potential for title splitting, commercial buildings, farms, land, and refurbishment projects
• Conduct initial research into comparable property sales and local market conditions using publicly available information
• Maintain a structured database recording property details, asking prices, reductions, estimated potential, and identified structural or legal issues
• Collate and present suitable, fully researched property opportunities to leadership for further assessment

Property Sourcing Specialist

Accountant

• Prepare and submit accurate provisional tax calculations and returns in compliance with SARS deadlines
• Complete and lodge annual income tax returns for small business entity and family trust structure
• Prepare annual financial statements for both company and trust
• Maintain rigorous tax compliance and manage statutory submission processes end-to-end
• Support seamless financial administration
• Position commences mid January 2027

• Make high-volume outbound calls to warm leads, past enquiries, property vendors, and landlords
• Qualify warm leads from Leadrocket and Salesforce
• Maintain consistent follow-up until each lead is booked, qualified, or closed
• Secure firm property valuation appointments via Street CRM
• Handle objections, create urgency, and rescue at-risk appointments
• Coordinate Viewber appointments and manage viewing calendars
• Resolve schedule overlaps before they affect customers
• Ensure clear handovers between vendors, applicants, and senior UK sales leaders
• Maintain accurate records across Salesforce, Leadrocket, Street, Viewber, and Google Workspace
• Record detailed call notes and next steps after every interaction
• Respond to internal messages within 15 minutes during shift hours

Customer Success Manager

• Execute the daily hands-on migration of existing workflows from Zapier to Make
• Translate scoping specifications and technical requirements into fully configured Pipedrive environments, including pipelines, fields, permissions, and native integrations
• Build, test, and maintain complex, multi-step automation scenarios and webhooks using Make and Zapier
• Set up, configure, and test third-party ecosystem tools and client add-ons, including WATI, PandaDoc, form automation tools, and webhooks
• Conduct pre- and post-go-live quality assurance testing on CRM setups
• Debug broken integration flows, API webhooks, workflow failures, and data synchronisation errors independently
• Serve as the primary contact for incoming client support tickets, delegate tickets to internal team members, and provide process oversight
• Execute scheduled 7-day, 14-day, and 21-day post-go-live check-ins with clients
• Maintain critical automation deliverables and implementation continuity during team leave periods

CRM Implementation – Automation Specialist

Administration

• Own day-to-day administration across the property portfolio, including rental statements, repairs follow-up, arrears tracking, tenant changeover administration, and letting agent queries
• Track and action safety certificates, property insurance renewals, council tax setups, and utility transitions before deadlines
• Maintain accurate records across CRM platforms, mortgage schedules, shared cloud folders, and digital portfolio trackers
• Maintain a complete mortgage and refinance schedule across all financed properties
• Identify mortgage end dates early and initiate refinance preparation at least three months in advance
• Coordinate refinance progression with brokers, lenders, valuers, and legal teams
• Manage the portfolio inbox by acknowledging, prioritising, and progressing incoming queries
• Act as the central information hub for portfolio updates shared with operational, finance, and marketing teams
• Build working relationships with letting agents, contractors, insurers, and professional advisers
• Review portfolio cash flow, occupancy, and operating costs monthly
• Bring forward at least one practical efficiency recommendation or cost-saving proposal each month
• Produce regular reporting on portfolio position, refinance status, risks, and upcoming actions
• Report to senior operations leadership and work alongside company directors

Property Portfolio Administrator

• Own active case management across property transactions, refinances, and portfolio administrative updates
• Chase conveyancers, solicitors, lenders, and brokers to move deals between milestones
• Identify stalling cases early and flag delays to internal leadership
• Liaise with UK solicitors, brokers, and external partners to request, verify, and gather documentation
• Maintain correct naming and storage of property documentation and photos
• Track upcoming financial milestones on existing portfolio properties
• Set up utility accounts, local authority council tax, and building insurance after completion
• Coordinate active communication channels for managed properties
• Track property development projects and provide proactive operational updates to company directors
• Maintain current records across CRM, shared drives, and project trackers
• Deliver weekly case update reports to company leadership
• Report directly to senior operational management and work alongside team leaders

Customer Success Coordinator

Executive Assistant

• Coordinate Director schedules, resolve scheduling conflicts, and protect focus time
• Issue reminders for investor calls, conveyancing deadlines, and networking events
• Manage asynchronous updates and convert voice notes and messages into daily task priorities
• Organize, track, and chase property documents including Memorandums of Sale, valuation reports, signed loan agreements, and Deeds of Trust
• Maintain records of outstanding solicitor and lender queries to support property completions
• Keep property spreadsheets, entity structures, and deal tracking sheets updated
• Help select, implement, and manage task-tracking tools such as Trello, Asana, or Google Workspace
• Standardize document naming conventions and maintain organized Google Drive folders
• Identify operational bottlenecks and establish Standard Operating Procedures
• Maintain investor tracking spreadsheets and assist with presentation collateral
• Collect project updates, case studies, and deal milestones for social media scheduling

Ecommerce

• Conduct product research and sourcing tasks to identify suitable items for e-commerce listings.
• Maintain and update product sourcing databases, tracking sheets, and records.
• Organize product details, specifications, and supplier documentation.
• Perform daily administrative routines to ensure sourcing workflows remain current.
• Manage supplier relations.

E-commerce Administrator

Financial Planning and Analysis

• Review and stress-test new or updated financial models, budgets, forecasts, and business cases before submission to prospective partners or management
• Check and correct model logic, formulas, and underlying assumptions, including growth rates, cost escalation, margins, and tax treatment
• Conduct best-, base-, and worst-case scenario and sensitivity testing for material decisions such as contract terms, capital purchases, or pricing changes
• Provide written or verbal opinions detailing risk areas, recommended fixes, and elements to challenge before models are finalised
• Perform monthly diagnostics on balance sheets, income statements, and cash flow to monitor liquidity, solvency, working capital, and profitability trends
• Track current ratio, gross margin, debtor days, debt-to-equity, and interest cover against prior periods to identify early red flags
• Identify costs to renegotiate or cut, evaluate pricing strategies to improve margins, and optimise working capital collection cycles
• Advise on capital allocation, debt-versus-equity funding, facility consolidation, and contract payment terms to optimise tax efficiency and lower interest costs
• Review, edit, and finalise bi-annual funder reports covering claims book performance, arrears, book quality, and required credit calculations including NROC
• Reconcile reported metrics against internal tracking systems and flag potential covenant risks early
• Oversee compliance and identify gaps across CIPC requirements, SARS corporate/provisional tax, VAT, PAYE/UIF/SDL, IFRS for SMEs/full IFRS, B-BBEE, POPIA, COIDA, and relevant statutory obligations
• Conduct an initial assessment of the business’s regulatory footprint within the first weeks of engagement
• Provide expert financial oversight, model review, and strategic structuring advice to company directors and the internal finance contact on an ad-hoc, project-commissioned basis

Fractional CFO

Bookkeeper

• Manage QuickBooks Online and accurately allocate incoming and outgoing payments
• Log all incoming invoices
• Reconcile bank accounts regularly
• Prepare supplier payment schedules for final approval
• Check and verify carer timesheets to prepare accurate payroll information
• Produce comprehensive monthly financial reports
• Track client income and expenses
• File invoices in designated digital directories
• Support the finance team in overseeing transactions across the annual budget
• Maintain ledgers and perform account reconciliations for a care agency overseeing 130 payroll carers and 200 active clients

B2B Digital Marketing, SEO Specialist

Property Sales Consultant

Property Sourcing Specialist

Accountant

Property Sales Consultant

CRM Implementation – Automation Specialist

Property Portfolio Administrator

Customer Success Coordinator

Executive Assistant

E-commerce Administrator

Fractional CFO

Bookkeeper, Quickbooks